Wellington Town Council meeting June 2008

The JUNE meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 2nd June 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

2. MINUTES
To confirm the minutes of the Annual meeting of the Council held on 12 May 2008 and the meetings of the Council held on 12 May 2008

3. TOWN MAYOR’S ANNOUNCEMENTS

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. TO RECEIVE A PRESENTATION FROM ROWENA STRATFORD ON THE WELLINGTON RESTORATIVE JUSTCE SCHEME

7. GRANT APPLICATION: TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Application for annual grant from Taunton and District CAB. Correspondences, grant application and supporting information attached (for decision)

8. MATTERS ARISING FROM THE MINUTES
(a) Note from the Treasurer of Wellington in Bloom thanking the Council for its grant and saying that the money will be spent in enhancing this “special town” (Minute 14743 – May 2008)
(b) Email from the Highway Authority stating that the road surface at Improvement Place was inspected several months ago and this site had been added to their Proposed Scheme Resurfacing List for future work (2009/10) (Minute 14736 – May 2008)
(c) Further letter from Christian Care for One World (CCOW) regarding making Wellington Plastic Bag Free (enclosed for information) (Minute 14726 – May 2008)
(d) Copy of report of the Development Manager to TDBC Planning Committee regarding TPO at 11 High Path, Wellington (enclosed for information) ( Minute 14735 – May 2008)
(e) Letter from Wellington RFC regarding parking problems in and around Corams Lane. (enclosed for information) (Minute 14732 – May 2008)
(f) Letter from Viridor Credits following the decision to bring forward the grant payable to Wellington RFC for its proposed Stand. (attached – for information) (Minute 14719)

9. CORRESPONDENCE
(a) Letter from TDBC drawing attention proposals by BT to remove a number of public payphones from the area (enclosed for any response the Town Council might wish to make).
(b) Copy of Traffic Regulation Order regarding the temporary closure of Springfield Road, Wellington on 20 July 2008 (enclosed for information)
(c) Letter received from Chief Superintendent Sandy Padgett updating the Council on the development of safer, stronger neighbourhoods and the end of year performance regarding reducing and detecting crime. (enclosed for information)
(d) Members might like to note that the 2008 edition of the Wellington Town Guide is now available. Copies are currently being distributed around the town and are, of course, available for councillors.
(e) Letter from Environment Directorate, Somerset County Council regarding applications to modify the Definitive Map by upgrading restricted byways to Byways Open to All Traffic (BOATs) (enclosed for information)
(Note: This refers to just one Footpath in Wellington at Jurston Lane)

10. POOLE BENCH
Councillor Bowrah to raise

11. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
(a) Market and Coastal Towns Initiative - Councillor Mitton to report
(b) Wellington Food Town – Councillor Mitton to report
(c) Allotments Committee – Councillor Lloyd to report action taken since last meeting of Council

12. CUSTOMER ACCESS PROJECT – SOUTH WEST ONE
To report details of a meeting with representatives of South West One (notes of meeting attached)

13. THINKING BIG FOR WELLINGTON
Report from Councillor Mitton (attached)

14. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington (43/2007/061)
(b) Carry out management work to one beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T)
(c) Carry out management work to 3 birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T)
(d) Erection of 1 condenser at rear of building at 63 High Street, Wellington (43/2008/029)
(e) Erection of single storey extensions and conservatory 5 Orchard Close, Lower Westford, Wellington (43/2008/050)

15. COUNCIL PAYMENTS AND RECEIPTS

16. ACCOUNTS FOR PAYMENT
(a) BT – calls and rental charges £59.49
(b) Janet Disney – for providing refreshments for Tony Brown’s retirement evening £405
(c) Zurich Municipal – additional cost of insurance for CCTV Camera and laptop. Also increased cover for MUGA. £401.92
(d) Inland Revenue underpayment - £86.71
(e) Deane DLO for works to CCTV Camera - £135.13
(f) WCCTV – 17 March to 17 April 2008 - £32.00
(g) WCCTV – 17 April to 17 may 2008 - £2.09
(h) Somerset County Council (SWRA) Payment for training for Clerk and Assistant Clerk in relation to Finance for Local Council Clerks - £230.30

17. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE TOWN MAYOR

Wellington Town Council planning meeting June 2008

The JUNE PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 2ND JUNE 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048). One letter of representation received from the adjoining owner, Mrs Pam Corner of 20 Howard Road, expressing concern (enclosed). This was deferred from the last meeting because the planning officer’s report had not been received which is now enclosed.

(b) Erection of extension and raising of roof to form loft conversion, 3 Oldway Park, Wellington (43/2008/055). We have had five letters of objection on the grounds of overdevelopment, overlooking, out-of-character, concerns over possible damage to trees with TPO’s. DEFERED DUE TO AWAITING LANDSCAPE TECHNICIAN’S REPORT

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049): Planning Officer’s initial comments: Assess impact on residential amenity. This item was deferred from the last meeting pending the environmental health officer’s report.

(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). Planning Officer’s initial comments: Will need to assess impact on character of Conservation Area. This item was deferred from the last meeting pending the conservation officer’s report.

(c) Construction of five flats with pedestrian access only at 12 High Street, Wellington (43/2008/061).

(d) Reduction in height of existing fence by 1 foot 32 Seymour Street, Wellington (43/2008/059). Planning Officer’s initial comments: Will need to assess impact on visual amenity.

(e) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). Planning officer’s initial comments: Environmental Health officer’s views sought. Assess any impact on residential amenity and highway implications.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 2ND JUNE 2008

Wellington Town Council meeting May 2008

The MAY meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 12th MAY 2008 immediately following the Annual Parish meeting, which starts at 7p.m. and the Annual Meeting of Council.
The Council’s May Planning meeting will also be held on Monday 12th May 2008 in the URC Church Hall at 6pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETING HELD ON 7th April 2008

3. GRANT APPLICATION FROM AVON AND SOMERSET CONSTABULARY FOR A CONTRIBUTION TOWARDS THE COST OF TWO DEFIBRILLATORS
Enquiries are currently been undertaken with Wellington First Responders and Wellington St John Ambulance about the use of existing defibrillation equipment (Letter to First Responders and email to St John Ambulance enclosed)

4. GRANT APPLICATION FROM WELLINGTON TOWN AFC FOR £7,500 TO UPGRADE GROUND AND PLAYING FACILITIES
This follows planning application 43/2008/027 relating to ground and facilities improvements which was considered and recommended for approval at the last meeting. These improvements are a requirement following the Club’s promotion.

5. GRANT APPLICATION FROM WELLINGTON RADIOWATCH
Grant application and supplemental information from Wellington Radiowatch with quotation for new radio equipment and letter of support from Sgt Stuart Bell of Wellington Police. Report also enclosed of meeting to discuss this application further (enclosed: for decision)

5A. GRANT APPLICATION FROM WELLINGTON RFC
To consider a request from Wellington RFC to bring forward the payment of the second half of the previously approved grant of £7,500.
Correspondence relating to this request (enclosed: for decision) Further correspondence is available should councillors wish to see it.

5B. TO DISCUSS REQUEST FROM BUCKWELL NEIGHBOURHOOD WATCH FOR RELOCATING OF CCTV CAMERA
Copy of application enclosed: For information – for decision by CCTV Working Party.

5C FUTURE OF WELLINGTON MONUMENT
Councillor D Mitton to raise.

5D TO CONSIDER THE POSSIBLE PURCHASE OF A WELLINGTON TOWN COUNCIL “PULL UP BANNER” FOR USE AT PUBLIC MEETINGS AND EVENTS
Councillor D Mitton to report.

6. MATTERS ARISING FROM THE MINUTES:
(a) Letter from Wellington and District Conservative Club asking for the Town Council’s support for its appeal against a refusal of Listed Building consent for the retention of an emergency overflow pipe at 19 High Street, Wellington. (Minute 14650 March 2008)
(b) Minute 14690. Letter from Somerset County Council regarding HGV pinch point consultation explaining that this Council’s requests are to be scored and considered (enclosed for information).
(c) Minute 14693. Request from Christian Care for One World to make Wellington a ”Plastic Bag Free Town “
Letter from CCOW (enclosed for decision)
(d) Minute 14451. Letter from TDBC re withdrawn planning application for replacement windows at Northfield Centre, North Street, Wellington (enclosed for information)
(e) Letter from Mr and Mrs A Evans regarding footpath between Lancock Street and Westford Road (correspondence enclosed – enquiries continuing regarding the status of the existing footpath. Reply currently awaited from Somerset County Council) Minute 14109 – February 2007.
(f) Minute 14673. Verbal Report of Web Site Working Party. Councillor D Mitton to raise.

7. CORRESPONDENCE:
(a) Letter from Somerset County Council regarding temporary road closure at Tone Hill, with effect from 29 May 2008 for 2 days (enclosed for information)
(b) Letter from Somerset Highways regarding surface dressing programme 2008 (enclosed for information).
(c) Letter from Kate Holloway regarding illegal parking at Corams Lane, Wellington. (enclosed for decision).
(d) Letter from Clive Miller and Associates asking for identification of possible affordable housing sites in Wellington (enclosed for decision)
(e) Briefing Note from Taunton Deane Borough Council regarding Pioneer Somerset (enclosed for information)
(f) Letter from James Trueman and Robin Payne regarding TPO issue at 11 High Path, Wellington (enclosed for decision)
(g) Letter from Wellington School following concerns from residents regarding flooding at Improvement Place (enclosed for decision – photos to be displayed at meeting). Councillor J Reed to raise also the possibility of resurfacing Bulford Lane and the provision of parking restrictions.

8. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES

(a)WELLINGTON ECONOMIC PARTNERSHIP
To consider whether to make any recommendations or suggestions for the agenda for the next WEP meeting on 22nd May 2008.

(b) Any other reports

9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 12th May 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF APRIL 2008 (To follow on Supplementary Agenda)

11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 12th MAY 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To update arrangements for the former clerk’s retirement.

14. To consider report from Chairman of the Staffing Committee on re-grading of assistant to the clerk.

Wellington Town Council annual council meeting May 2008

The ANNUAL COUNCIL MEETING will be held in the United Reform Church Hall, Fore Street, Wellington on Monday 12th May 2008 and will follow immediately at the end of the annual parish meeting

Greg Dyke
Town Clerk

AGENDA FOR ANNUAL COUNCIL MEETING

1. APOLOGIES

2. TO ELECT THE MAYOR FOR 2008-2009
(Councillor P J Critchard has been proposed by Councillor Goodwin, seconded by Councillor Copley and in accordance with Standing Order 11 will be duly elected)

3. TO RECEIVE THE MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE

4. TO ELECT A DEPUTY MAYOR FOR 2008-2009
(Councillor J E Reed has been proposed by Councillor Mitton, seconded by Councillor Bowrah and in accordance with Standing Order 11 will be duly elected)

5. TO APPOINT LEAD COUNCILLORS FOR THE FOLLOWING COMMITTEES:
(a) Footpaths Committee
(b) Environmental Committee
(c) Staffing and Training Committee
(d) Allotments Committee
(e) Emergency Planning Committee
(f) CCTV Working Party
(NOTE: Finance Committee is chaired by the Chairman of Council and it is intended that this will continue.)

6. TO ELECT THE FOLLOWING COMMITTEES:
(a) Finance Committee (6 members: currently Councillors Mitton, Clark, Critchard, A Govier, Hindley and J Govier);
(b) Footpaths Committee (4 members: currently Councillors Mitton, Reed, Stock-Williams and Walters);
(c) Environmental Committee (4 members: currently Councillors Copley, Critchard, Lloyd and Stock-Williams);
(d) Emergency Planning Committee (5 members: currently Councillors Bowrah, A Govier J Govier, Hindley and Mitton):
(e) CCTV Working Party (5 members: currently Councillors Critchard, Copley, A Govier, Mitton, Stock-Williams and Goodwin)
(f) Staffing and Training Committee (4 members: Councillors Hindley, Mitton, Lloyd and Wilson).

7. TO ELECT 2 REPRESENTATIVES ON WELLINGTON TWINNING ASSOCIATION (Currently Councillors Copley and one vacancy)

8. TO ELECT 1 REPRESENTATIVE ON WELLINGTON COMMUNITY ASSOCIATION (Currently Councillor Mitton)

9. TO ELECT 3 REPRESENTATIVES ON WELLINGTON ECONOMIC PARTNERSHIP (Currently Councillors Copley, A Govier, Mitton and Stock-Williams)

10. TO ELECT 1 REPRESENTATIVE ON SOMERSET ASSOCIATION OF LOCAL COUNCILS (Currently Councillor Mitton)

11. TO ELECT 3 REPRESENTATIVES ON THE HOSPITAL OF SIR JOHN POPHAM KNIGHT (Popham Flats in Victoria Street: Currently Councillors Copley, Hindley and Stock-Williams)

12. TO ELECT 1 REPRESENTATIVE ON THE WELLINGTON IN BLOOM COMMITTEE (Currently Councillor Stock-Williams)

13. TO ELECT 1 REPRESENTATIVE ON THE FRIENDS OF WELLINGTON PARK (Currently Councillor Goodwin)

14. TO CONSIDER APPROVING THE RENEWAL OF THE ANNUAL SUBSCRIPTIONS TO SOMERSET ASSOCIATION OF LOCAL COUNCILS, THE COMMUNITY COUNCIL FOR SOMERSET, THE COUNCIL FOR THE PROTECTION OF RURAL ENGLAND AND SOUTH WEST PROVINCIAL COUNCIL.

Annual Parish meeting May 2008

The ANNUAL PARISH MEETING of Wellington will be held in the United Reformed Church Hall in Fore Street, Wellington on Monday, 12th May 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA FOR ANNUAL PARISH MEETING

1. APOLOGIES

2. MINUTES OF LAST ANNUAL PARISH MEETING HELD ON 14TH MAY 2007

3. MATTERS ARISING FROM THE MINUTES

4. TO RECEIVE THE ANNUAL REPORT OF COUNCIL CHAIRMAN ON PAST YEAR

5. ANY OTHER MATTERS WHICH THE PUBLIC WISH TO RAISE

Wellington Town Council planning meeting May 2008

The MAY PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 12TH MAY 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048). One letter of representation received from the adjoining owner, Mrs Pam Corner of 20 Howard Road, expressing concern (enclosed).

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049): Planning Officer’s initial comments: Assess impact on residential amenity.

(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). Planning Officer’s initial comments: Will need to assess impact on character of Conservation Area.

(c) Erection of 24 Apartments (Blocks A and B) land to rear of Fore Street and North Street, Wellington (43/2007/185).

Erection of 40 apartments (Blocks C and D) land to rear of Fore Street and North Street, Wellington (43/2007/187).

Erection of 14 Apartments (Block E) land to rear of Fore Street and North Street, Wellington (43/2007/184). Planning Officer’s initial comments: Will be dependent on the views of the Conservation Officer (who has raised concerns at pre application stage) and other consultees.

(d) Erection of dwelling adjacent to 10 Blackberry Court, Wellington (43/2008/047). Planning Officer’s comments: Will need to assess impact on residential amenity and on road safety.

(e) Erection of industrial unit Rylands Farm Industrial Estate, Bagley Road, Rockwell Green (43/2008/044). Planning officer’s comments: Principle already established (outline planning permission already granted), likely to be acceptable.

(f) To fell one sycamore tree within Wellington Conservation Area at 5 Shute Row, South Street, Wellington (43/2008/046T) (Tree not covered by a Tree Preservation Order). Planning Officer’s comments: This application will be assessed on site.

(g) Application to carry out management works to 3 Birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T) Planning Officers comments: This application will be assessed on site.

(h) Application to fell one poplar tree in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1993 at Wellington School Playing Fields (adjacent to Swain’s Lane) (43/2008/054T) Planning Officers comments: This application will be assessed on site.

(i) Application to carry out management work to one Beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T). Planning Officer’s comments: This application will be assessed on site.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 12th MAY 2008