Wellington Town Council meeting May 2008

The MAY meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 12th MAY 2008 immediately following the Annual Parish meeting, which starts at 7p.m. and the Annual Meeting of Council.
The Council’s May Planning meeting will also be held on Monday 12th May 2008 in the URC Church Hall at 6pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETING HELD ON 7th April 2008

3. GRANT APPLICATION FROM AVON AND SOMERSET CONSTABULARY FOR A CONTRIBUTION TOWARDS THE COST OF TWO DEFIBRILLATORS
Enquiries are currently been undertaken with Wellington First Responders and Wellington St John Ambulance about the use of existing defibrillation equipment (Letter to First Responders and email to St John Ambulance enclosed)

4. GRANT APPLICATION FROM WELLINGTON TOWN AFC FOR £7,500 TO UPGRADE GROUND AND PLAYING FACILITIES
This follows planning application 43/2008/027 relating to ground and facilities improvements which was considered and recommended for approval at the last meeting. These improvements are a requirement following the Club’s promotion.

5. GRANT APPLICATION FROM WELLINGTON RADIOWATCH
Grant application and supplemental information from Wellington Radiowatch with quotation for new radio equipment and letter of support from Sgt Stuart Bell of Wellington Police. Report also enclosed of meeting to discuss this application further (enclosed: for decision)

5A. GRANT APPLICATION FROM WELLINGTON RFC
To consider a request from Wellington RFC to bring forward the payment of the second half of the previously approved grant of £7,500.
Correspondence relating to this request (enclosed: for decision) Further correspondence is available should councillors wish to see it.

5B. TO DISCUSS REQUEST FROM BUCKWELL NEIGHBOURHOOD WATCH FOR RELOCATING OF CCTV CAMERA
Copy of application enclosed: For information – for decision by CCTV Working Party.

5C FUTURE OF WELLINGTON MONUMENT
Councillor D Mitton to raise.

5D TO CONSIDER THE POSSIBLE PURCHASE OF A WELLINGTON TOWN COUNCIL “PULL UP BANNER” FOR USE AT PUBLIC MEETINGS AND EVENTS
Councillor D Mitton to report.

6. MATTERS ARISING FROM THE MINUTES:
(a) Letter from Wellington and District Conservative Club asking for the Town Council’s support for its appeal against a refusal of Listed Building consent for the retention of an emergency overflow pipe at 19 High Street, Wellington. (Minute 14650 March 2008)
(b) Minute 14690. Letter from Somerset County Council regarding HGV pinch point consultation explaining that this Council’s requests are to be scored and considered (enclosed for information).
(c) Minute 14693. Request from Christian Care for One World to make Wellington a ”Plastic Bag Free Town “
Letter from CCOW (enclosed for decision)
(d) Minute 14451. Letter from TDBC re withdrawn planning application for replacement windows at Northfield Centre, North Street, Wellington (enclosed for information)
(e) Letter from Mr and Mrs A Evans regarding footpath between Lancock Street and Westford Road (correspondence enclosed – enquiries continuing regarding the status of the existing footpath. Reply currently awaited from Somerset County Council) Minute 14109 – February 2007.
(f) Minute 14673. Verbal Report of Web Site Working Party. Councillor D Mitton to raise.

7. CORRESPONDENCE:
(a) Letter from Somerset County Council regarding temporary road closure at Tone Hill, with effect from 29 May 2008 for 2 days (enclosed for information)
(b) Letter from Somerset Highways regarding surface dressing programme 2008 (enclosed for information).
(c) Letter from Kate Holloway regarding illegal parking at Corams Lane, Wellington. (enclosed for decision).
(d) Letter from Clive Miller and Associates asking for identification of possible affordable housing sites in Wellington (enclosed for decision)
(e) Briefing Note from Taunton Deane Borough Council regarding Pioneer Somerset (enclosed for information)
(f) Letter from James Trueman and Robin Payne regarding TPO issue at 11 High Path, Wellington (enclosed for decision)
(g) Letter from Wellington School following concerns from residents regarding flooding at Improvement Place (enclosed for decision – photos to be displayed at meeting). Councillor J Reed to raise also the possibility of resurfacing Bulford Lane and the provision of parking restrictions.

8. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES

(a)WELLINGTON ECONOMIC PARTNERSHIP
To consider whether to make any recommendations or suggestions for the agenda for the next WEP meeting on 22nd May 2008.

(b) Any other reports

9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 12th May 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF APRIL 2008 (To follow on Supplementary Agenda)

11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 12th MAY 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To update arrangements for the former clerk’s retirement.

14. To consider report from Chairman of the Staffing Committee on re-grading of assistant to the clerk.

Wellington Town Council annual council meeting May 2008

The ANNUAL COUNCIL MEETING will be held in the United Reform Church Hall, Fore Street, Wellington on Monday 12th May 2008 and will follow immediately at the end of the annual parish meeting

Greg Dyke
Town Clerk

AGENDA FOR ANNUAL COUNCIL MEETING

1. APOLOGIES

2. TO ELECT THE MAYOR FOR 2008-2009
(Councillor P J Critchard has been proposed by Councillor Goodwin, seconded by Councillor Copley and in accordance with Standing Order 11 will be duly elected)

3. TO RECEIVE THE MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE

4. TO ELECT A DEPUTY MAYOR FOR 2008-2009
(Councillor J E Reed has been proposed by Councillor Mitton, seconded by Councillor Bowrah and in accordance with Standing Order 11 will be duly elected)

5. TO APPOINT LEAD COUNCILLORS FOR THE FOLLOWING COMMITTEES:
(a) Footpaths Committee
(b) Environmental Committee
(c) Staffing and Training Committee
(d) Allotments Committee
(e) Emergency Planning Committee
(f) CCTV Working Party
(NOTE: Finance Committee is chaired by the Chairman of Council and it is intended that this will continue.)

6. TO ELECT THE FOLLOWING COMMITTEES:
(a) Finance Committee (6 members: currently Councillors Mitton, Clark, Critchard, A Govier, Hindley and J Govier);
(b) Footpaths Committee (4 members: currently Councillors Mitton, Reed, Stock-Williams and Walters);
(c) Environmental Committee (4 members: currently Councillors Copley, Critchard, Lloyd and Stock-Williams);
(d) Emergency Planning Committee (5 members: currently Councillors Bowrah, A Govier J Govier, Hindley and Mitton):
(e) CCTV Working Party (5 members: currently Councillors Critchard, Copley, A Govier, Mitton, Stock-Williams and Goodwin)
(f) Staffing and Training Committee (4 members: Councillors Hindley, Mitton, Lloyd and Wilson).

7. TO ELECT 2 REPRESENTATIVES ON WELLINGTON TWINNING ASSOCIATION (Currently Councillors Copley and one vacancy)

8. TO ELECT 1 REPRESENTATIVE ON WELLINGTON COMMUNITY ASSOCIATION (Currently Councillor Mitton)

9. TO ELECT 3 REPRESENTATIVES ON WELLINGTON ECONOMIC PARTNERSHIP (Currently Councillors Copley, A Govier, Mitton and Stock-Williams)

10. TO ELECT 1 REPRESENTATIVE ON SOMERSET ASSOCIATION OF LOCAL COUNCILS (Currently Councillor Mitton)

11. TO ELECT 3 REPRESENTATIVES ON THE HOSPITAL OF SIR JOHN POPHAM KNIGHT (Popham Flats in Victoria Street: Currently Councillors Copley, Hindley and Stock-Williams)

12. TO ELECT 1 REPRESENTATIVE ON THE WELLINGTON IN BLOOM COMMITTEE (Currently Councillor Stock-Williams)

13. TO ELECT 1 REPRESENTATIVE ON THE FRIENDS OF WELLINGTON PARK (Currently Councillor Goodwin)

14. TO CONSIDER APPROVING THE RENEWAL OF THE ANNUAL SUBSCRIPTIONS TO SOMERSET ASSOCIATION OF LOCAL COUNCILS, THE COMMUNITY COUNCIL FOR SOMERSET, THE COUNCIL FOR THE PROTECTION OF RURAL ENGLAND AND SOUTH WEST PROVINCIAL COUNCIL.

Annual Parish meeting May 2008

The ANNUAL PARISH MEETING of Wellington will be held in the United Reformed Church Hall in Fore Street, Wellington on Monday, 12th May 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA FOR ANNUAL PARISH MEETING

1. APOLOGIES

2. MINUTES OF LAST ANNUAL PARISH MEETING HELD ON 14TH MAY 2007

3. MATTERS ARISING FROM THE MINUTES

4. TO RECEIVE THE ANNUAL REPORT OF COUNCIL CHAIRMAN ON PAST YEAR

5. ANY OTHER MATTERS WHICH THE PUBLIC WISH TO RAISE

Wellington Town Council planning meeting May 2008

The MAY PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 12TH MAY 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048). One letter of representation received from the adjoining owner, Mrs Pam Corner of 20 Howard Road, expressing concern (enclosed).

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049): Planning Officer’s initial comments: Assess impact on residential amenity.

(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). Planning Officer’s initial comments: Will need to assess impact on character of Conservation Area.

(c) Erection of 24 Apartments (Blocks A and B) land to rear of Fore Street and North Street, Wellington (43/2007/185).

Erection of 40 apartments (Blocks C and D) land to rear of Fore Street and North Street, Wellington (43/2007/187).

Erection of 14 Apartments (Block E) land to rear of Fore Street and North Street, Wellington (43/2007/184). Planning Officer’s initial comments: Will be dependent on the views of the Conservation Officer (who has raised concerns at pre application stage) and other consultees.

(d) Erection of dwelling adjacent to 10 Blackberry Court, Wellington (43/2008/047). Planning Officer’s comments: Will need to assess impact on residential amenity and on road safety.

(e) Erection of industrial unit Rylands Farm Industrial Estate, Bagley Road, Rockwell Green (43/2008/044). Planning officer’s comments: Principle already established (outline planning permission already granted), likely to be acceptable.

(f) To fell one sycamore tree within Wellington Conservation Area at 5 Shute Row, South Street, Wellington (43/2008/046T) (Tree not covered by a Tree Preservation Order). Planning Officer’s comments: This application will be assessed on site.

(g) Application to carry out management works to 3 Birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T) Planning Officers comments: This application will be assessed on site.

(h) Application to fell one poplar tree in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1993 at Wellington School Playing Fields (adjacent to Swain’s Lane) (43/2008/054T) Planning Officers comments: This application will be assessed on site.

(i) Application to carry out management work to one Beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T). Planning Officer’s comments: This application will be assessed on site.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 12th MAY 2008

Wellington Town Council meeting April 2008

The APRIL meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 7th April 2008 at 7pm.

Tony Brown
Town clerk
AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETINGS HELD ON 3rd March 2008 (enclosed)

3. GRANT APPLICATION FROM WELLLINGTON RADIOWATCH
Grant application and supplemental information from Wellington Radiowatch with quotation for new radio equipment and letter of support from Sgt Stuart Bell of Wellington Police (enclosed: for decision)

4. GRANT APPLICATION FROM WELLINGTON AND DISTRICT ORAL HISTORY GROUP
Grant application form and accounts supplied from Wellington and District Oral History Group for funding towards producing a booklet and to upgrade its website (enclosed: for decision)

5. APPOINTMENT OF EXTERNAL AUDITOR
To report receipt of Audit Commission letter confirming the re-appointment of Moore Stephens as external auditors to town council, to report that audit of WTC accounts the year ending 31st March 2008 has to be completed by 2nd June 2008 and that report will be ready for council meeting on 12th May for confirmation and approval (for information)

5A. QUALITY COUNCILS UPDATE
Report from the chairman updating members on how the council is progressing with quality council status (enclosed: for information)

5B. LEAD COUNCILLORS AND COMMITTEES
Report from the chairman updating members on how these initiatives would work (report to follow: for decision).

5C. HGV TRAFFIC PROBLEMS IN BURCHILLS HILL
Councillor S. Walters to raise

6. MATTERS ARISING FROM THE MINUTES:
(a) Minute 14632 Squash club grant: To report an email has been received from James Luard of Wellington Squash Club thanking the council for its decision to grant £1,000 towards the cost of upgraded heating and spectator viewing (for information)
(b) Planning application for 6 flats on land to the rear of 2-8 Penny Close: To report a letter has been received from Taunton DBC stating the application has been withdrawn (for information)
(c) Minute 14444 refused application for solar water heating panels at 49 High Street: To report a letter has been received from Taunton DBC stating an appeal for this application has been lodged with the secretary of state (enclosed: for information)
(d) Minute 14588 (4th February meeting): Application for dwelling at land adjacent to Bruins, Burchills Hill: To report a letter has been received from Taunton DBC stating the application has been withdrawn (for information)
(e) Minute 14575 Community Woodland Initiative: Letter from Wellington Parish tree warden Steve Palmer in response to a letter from the council asking for the tree wardens views about the establishment of a community woodland in Wellington (enclosed: for information).
(f) Minute 14631 Re-surfacing schemes in Wellington: Email from Dennis Quick of Somerset Highways about footway schemes proposed for Wellington (enclosed: for information).
(g) Minute 14628 Dog Warden Services in Wellington: Letter from Taunton DBC about changes to dog wardens services (enclosed: for information)
6. MATTERS ARISING FROM MINUTES (continued)
(h) Minute 14598 (4th February meeting): Letter from Network Rail about site meeting with councillors held on 14th March (enclosed) and to report that emergency number to report any problems at crossing is 01793 515428 which is in Network Rail’s control office at Swindon and which is manned 24 hours 365 days a year (for information)
(i) Minute 14557 Cades Farm: Email from Taunton DBC planning manager John Hamer about the Cades Farm roundabout (enclosed: for information)
(j) Minute 14376 (6th August meeting) Reminiscence Learning grant: Letter from Fiona Mahoney, Chief Executive of Reminiscence Learning about its Community Activity Angel Project. The council agreed to grant £500 for the project at its August meeting on condition the full target for the project was reached (enclosed: for information). (See accounts for payment for cheque for £500).

7. CORRESPONDENCE:
(a) Notification from Taunton DBC of a tree preservation order at 11 High Path, Wellington (for information)
(b) Letter from Somerset Highways about a temporary footpath closure from the Three Cups to Bulford from 25th March. The work is expected to last for three weeks (not enclosed: for information)
(c) Letter from Taunton DBC about a potentially hazardous Poplar tree in Foxdown Terrace (enclosed: for information)
(d) Letter from Taunton DBC asking for help to collect information for a housing needs survey as part of the strategic housing market assessment and consultation (enclosed: for information)
(e) Letter from Taunton DBC about an enforcement notice issued at 15 Oakfield park, Wellington (for information)
(f) Letter from Somerset CC about the HGV pinch point consultation (enclosed: for information)
(g) Letter from Taunton DBC about the parish play area grant scheme (enclosed: for information)

8. WELLINGTON ECONOMIC PARTNERSHIP
To receive a report from the assistant to the clerk, Mrs J. Thorne on the Wellington Economic Partnership meeting held on 31st March 2008 (to follow). To consider whether to make any recommendations or suggestions for the agenda for the next WEP meeting on 22nd May 2008.
9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 7th April 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF MARCH 2008 (enclosed)
11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 7th April 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To consider arrangements for the clerk’s retirement.

14. To consider report from chairman on re-grading of assistant to the clerk.

Wellington Town Council planning agenda April 2008

The APRIL PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 7TH APRIL 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s planning officer, will be in attendance.


Tony Brown
Town clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Erection of first floor extension at 8 Martins Close, Wellington (43/2008/024: Planning officer recommends approval of amended application, report enclosed. Letter of objection from neighbours Mr B. Gill and Mr M. Sanders on grounds of overlooking and loss of privacy, letter enclosed)

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Siting of covered seated accommodation for 100 spectators, additional standing accommodation, provision of pitch perimeter barrier on three sides, provision of portable trainers’ boxes, upgraded power supply for floodlights with improved floodlighting, improved access for disabled spectators with provision of refreshment facilities, Wellington Playing Field, North Street, Wellington (43/2008/027: Planning officer’s initial comments: Assess impact on visual and residential amenity and road safety. Taunton DBC neighbour comments form from H H McFaul raising concerns enclosed.)
(b) Erection of one condenser at rear of building at 63 High Street, Wellington (43/2008/029: Planning officer’s initial comments: Assess impact on the character of the building and on visual and residential amenity. Design and access statement by applicants is enclosed)
(c) Display of externally illuminated fascia sign and externally illuminated projecting sign, 63 High Street, Wellington (43/2008/028A: Planning officer’s initial comments: Assess impact on character and appearance of the building and conservation area)
(d) Erection of a bungalow on land to the south of Furzelands, 104 Mantle Street, Wellington (43/2008/039: Planning officer’s initial assessment: Will need to assess impact on character of the area. Letter and design and access statement by applicants are enclosed)


PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 7TH APRIL 2008

Wellington Town Council meeting March 2008

The MARCH meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 3rd March 2008 at 7pm.

Tony Brown
Town clerk

AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETINGS HELD ON 4TH FEBRUARY 2008

3. DOG WARDEN SERVICES IN WELLINGTON
(a) To consider what action to take over letter from Taunton DBC (See minute 14572, January 7th meeting)
(b) To receive short presentation by a representative of a group of local concerned dog walkers about dog mess

4. WAITING RESTRICTIONS IN CORAMS LANE
To consider what action to take over letter from Somerset Highways about suggested waiting restrictions in Corams Lane and Springfield to ease traffic congestion (See minute 14600)

5. SPEED OF TRAFFIC IN WELLESLEY PARK
Councillor J. Reed to raise

5A. PHASE 2 RE-SURFACING OF MANTLE STREET
Councillor R. Bowrah to raise

5B. SQUASH CLUB GRANT REQUEST
To consider request from Wellington Squash Club for a grant of £2,500 to improve heating and spectator viewing (letter, application form and financial details)

5C. NO COLD CALLING ZONES AND ROGUE TRADERS
Councillor A. Govier to raise

6. MATTERS ARISING FROM THE MINUTES:
(a) Minute 14598 Removal of Westford rail crossing whistle boards: To report that a site meeting will be held on Friday, 14th March at 11am with Mr Rob Aston, of Network Rail (for information)
(b) Minute 14599 Street cleaning: To report that mechanical pavement sweeper (green machine) visited Wellington on 20th February and will be coming to the town on the 1st and 3rd Wednesdays of each month to cover town centre in the early morning and other parts of the town during the rest of the day. (for information)
(c) Minute 14602 Town council website: To receive a verbal report from the assistant to the town clerk, Mrs J. Thorne (for information) and to set up a website working party (for decision)

7. CORRESPONDENCE:
(a) Wellington Parish Tree Wardens newsletter (for information)
(b) Wellington and Area Community Justice Panel letter (for decision on inviting representative to a future council meeting)
(c) Letter from Somerset Highways about temporary closure of Wellington relief road for 6 nights from 9th March (for information)
(d) Letter from Somerset County Council re community engagement workshop on 18th March (for decision on councillor to attend)
(e) Letter from Somerset County Council re local access forum annual newsletter (for decision on whether to nominate possible forum members. The newsletter is available for members to read)
(f) Letter from Taunton Deane Borough Council about their corporate strategy 2008-2011 (for information)
(g) Letter from Somerset County Council re Somerset heritage event in May (for information)

8. WELLINGTON ECONOMIC PARTNERSHIP
To receive a report from the assistant to the clerk, Mrs J. Thorne on the Wellington Economic Partnership meeting held on 18th February 2008 and the revised constitution ( for decision). To consider whether to make any recommendations or suggestions for the agenda for the next WEP meeting on 31st March 2008.

9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 3rd March 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF FEBRUARY 2008

11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 3rd March 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To receive a progress report on the appointment of a new clerk.

14. To consider arrangements for the clerk’s retirement.

Wellington Town Council planning meeting March 2008

The MARCH PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 3RD MARCH 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s planning officer, will be in attendance.

Tony Brown
Town clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Construction of dormer window to south elevation at 21 Mitchell Street, Wellington (43/2008/014: Planning officer recommends REFUSAL because of adverse impact on the character of the building and on visual amenity of both the dormer window and roof extension: report enclosed. There are no objections from neighbours)

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Demolition of building, erection of retail A1 food store comprising about 2,580sq.m. gross internal floor area with associated parking, servicing and landscaping served by an improved access off Bulford and a new pedestrian access via Fore Street, Wellington Medical Centre and South Street car park, Wellington (43/2008/013: this is an outline application and a renewal of previously approved applications 43/99/064 and 43/04/131
(b) Erection of public house/restaurant and hotel with ancillary parking, access and landscaping on land at Chelston House Farm, Chelston, Wellington adjacent to the B3187/A38 roundabout (43/2008/012: this is a reserved matters application following outline approval 43/2006/016)
(c) Extended opening hours till 2am on Friday and Saturday nights (non compliance with condition 2 of permission 43/1994/128), Mr Scrumptious, 8 South Street, Wellington (43/2008/017)
(d) Erection of signage at the Co-op Food Store, Longforth Road, Wellington (43/2008/015A: Planning officer’s initial comments: Assess impact on the character of the building and on visual amenity)
(e) Erection of two dwellings on land opposite 11a Rockwell Green, Wellington (Near cemetery lodge: 43/2007/189: Planning officer’s initial comments: Assess impact on visual and residential amenity and road safety)
(f) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington as amended by agent’s plans drawing numbers 02 Rev B, 03 Rev A and 04 Rev A and as amplified by arboricultural statement dated 7 January 2008 (43/2007/061: Planning officer’s initial comments: Will assess impact on site and wait views from consultees)
(g) Retention of fence at 32 Seymour Street, Wellington (43/2008/016)

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 3RD MARCH 2008

Wellington Town Council meeting February 2008

The FEBRUARY meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 4th February 2008 at 7pm.
The council’s February planning meeting will also be held on Monday 4th February 2008 in the URC Church Hall at 6pm.

Tony Brown
Town clerk

AGENDA


1. APOLOGIES


1A. CHAIRMAN’S ANNOUNCEMENTS.


1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME


2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETINGS HELD ON 7TH JANUARY 2008

3. TO FIX THE PRECEPT FOR 2008-09 AND TO CONSIDER APPROVING BUDGET REPORT OF CLERK RECOMMENDING AN UNCHANGED COUNCIL TAX ( for decision)

4. REMOVAL OF WHISTLE BOARDS AT WESTFORD RAILWAY CROSSING: To consider what action to take over letter from Network Rail detailing reasons for removing boards (for decision: there is an offer of a site meeting. See minute 14571)

5. STREET CLEANING: To give further consideration to street cleaning in Wellington following circulation of street cleaning schedule to councillors and demonstration of green street cleaning machine. See minute 14568)

5A. CORAMS LANE/SPRINGFIELD ROAD JUNCTION: To consider what action to take over possibly restricting parking to improve traffic congestion following site meeting: suggested double yellow lines in parts of Corams Lane and Springfield. (Detailed report from Mr Ian Titcombe, of Somerset Highways to follow. See minute 14564)

5B. CONDUCT OF LOCAL AUTHORITY MEMBERS: To consider what action to take over letter from Department for Communities and Local Government and report from Somerset Association of Local Councils on consultation paper seeking council views (for decision)

6. MATTERS ARISING FROM THE MINUTES:
(a) Minute 14570 Wellington in Bloom grant request: Letter of thanks from committee chairman Isabel Ward (for information)
(b) Minute 14557 Demolition of redundant building and erection of two bungalows on land south of Westford Court, Wellington (43/07/179): To report that application has been withdrawn (for information)
(c) Minute 14507 (5th November 2007 meeting): Holyoake Street traffic problems: To report that an advance weight restriction sign has been erected in Station Road to deter traffic large vehicles from turning left into Holyoake Street (for information)
(d) Minute 14384 (6th August 2007 meeting): Provision of more cycle racks in town centre: To report that 9 additional cycle racks have been provided in High Street and Fore Street (for information)

7. CORRESPONDENCE:
(a) Letter from Somerset Highways stating that Payton Road will be closed for 6 weeks from 3 March 2008 to lay storm and foul pipes along with the construction of new manholes (for information)
(b) Letters from Taunton Deane Local Strategic Partnership inviting council to attend meeting of West Community Partnership to be held at Active Living Centre, North Street, Wellington on 12 February at 6.30pm (for decision)
(c) Letter from Somerset County Council about A38 red route workshops stating that driver error has been identified as the primary cause in over 95% of road accidents and that driver education is a vital part any casualty reduction strategy (for information: more details available from clerk’s office for members to read if they wish)
(d) Letter from chairman of Blackdown Hills Creative Arts Forum, Fiona Hamilton, about possible town council involvement in community arts project, one day festival, workshops and food producers at Wellington Monument on 4 May 2008 (for decision)

8. WELLINGTON ECONOMIC PARTNERSHIP
To consider whether to make any recommendations or suggestions for consideration at the next Wellington Economic Partnership meeting to be held on Monday 18th February 2008 in the council chamber of the Wellington Town Council offices.

9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 4th February 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF JANUARY 2008

11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 4th February 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To receive a progress report from the chairman on the appointment of a new clerk.

Wellington Town Council planning meeting February 2008

The FEBRUARY PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 4TH FEBRUARY 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s planning officer, will be in attendance.


Tony Brown
Town clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Demolition of detached garage and erection of two storey extension at 24 The Brambles, Wellington (43/2007/180: Planning officer recommends approval, report enclosed. Letter of objection from neighbour on grounds that the plan is obtrusive and that the east elevation is not in keeping,)

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Demolition of 3 holiday lodges and erection of 2 dwellings and associated access works on land adjacent to Sandstone Rise, Westford, Wellington (43/2007/182: Planning officer’s initial comments: Need to assess visual impact of proposed development)
(b) Amended scheme for extension and conversion of public house into 11 flats, Sanford Arms, South Street, Wellington (43/2008/006: amendments provide for additional dormer window and additional window: Planning officer’s initial comment: Likely to be acceptable. Copy of letter from applicants explaining the reasons for the amendments,)
3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS (c) Erection of dwelling at 1 Greenway Road, Rockwell Green, Wellington (43/2008/004: Planning officer’s initial comment: Assess impact on visual and residential amenity and road safety)
(d) Erection of employment units, Blocks 2, 3 and 4, West Park 26, Chelston House Farm, Wellington (43/2007/183: Planning officer’s initial comment: Follows on from outline permission, likely to be acceptable)
(e) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/009: Copy of letter from applicants explaining reasons for re-location of pumping station, enclosed)
(f) Retention of conservatory at 3 Burrough Way, Wellington (43/2008/007: Planning officer’s initial comment: Likely to be acceptable)
(g) Erection of dwelling on land adjacent to Bruins, Burchills Hill, Wellingotn (43/2007/089: Planning officer’s initial comments: Assess impact on visual and residential amenity and road safety)
(h) Erection of 1.8m close boarded post and rail fence with gate at 4 Corams Lane, Wellington (43/2008/010: design and access statement enclosed: this is a county council application and will be determined by the county council, not by Taunton Deane Borough Council)
(i) Re-roofing of Friends Meeting House, High Street, Wellington (43/2008/011LB)

ITEM 4: NEW SOMERFIELD STORE
To receive planning update from Taunton Deane Borough Council’s planning manager Mr John Hamer and to discuss what possible action to take following the announcement that the Somerfield supermarket chain is up for sale

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 4TH FEBRUARY 2008

Wellington Town Council meeting January 2008

The JANUARY meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 7th January 2008 at 7pm.
The council’s planning meeting will also be held on Monday 7th January 2008 in the URC Church Hall at 6pm.

Tony Brown
Town clerk

AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE. Wellington’s new police sergeant Stuart Bell will be in attendance.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETINGS HELD ON 3rd December 2007

3. TO CONSIDER A REQUEST FOR WIDENING THE ROAD AT CORAMS LANE NEAR THE JUNCTION WITH SPRINGFIELD ROAD
Councillor J. Reed to raise.

4. TO CONSIDER ADVERTISING FOR CLERK’S POST
Councillor D. Mitton to raise

5. TO CONSIDER IMPLEMENTING LEAD COUNCILLOR ROLES
Report by Councillor D. Mitton

5a. TO CONSIDER THE FUTURE OF THE CHRISTMAS LIGHTS
Councillor D. Mitton to raise

5b. STREET CLEANING
To report that two Vacuum Shredders have been purchased by the town council for use by Taunton Deane street cleaners at a total cost of £394 to help keep the town clean. The shredders suck up small bits of litter and are particularly useful for picking up cigarette ends. The new equipment is designed to get in corners and channels in paving slabs where brushers can’t reach. The council is asked to confirm the chairman’s action.

5c. PROPOSED CLOSURE OF COURT FIELDS FOOTPATH
To consider a letter with photos from Steve Altria maintaining the footpath should be closed. Letter also from Mrs Purdue objecting to the proposal. Clerk to give verbal report on site meetings. See minute 14534.

5d. TO CONSIDER A REQUEST FROM WELLINGTON IN BLOOM COMMITTEE FOR £1,350 GRANT ( TO COME FROM FINANCIAL YEAR FOR 2008/09)

6. MATTERS ARISING FROM THE MINUTES:
(a) Letter from Mrs Isabel Ward about dog fouling and street cleaning asking for an increase in dog wardens and for councillors to meet street cleaners. Clerk will report verbally on dog fouling costings. See minutes 14535 and 14536.
(b) Letter from LTP implementation officer Donna Court from Somerset County Council about the proposed pedestrian crossing for High Street stating the scheme did not score high enough for consideration in the programme of work. See minute 14085 (8th January 2007)

7. CORRESPONDENCE:
(a) Letter from countryside technician Rosemary Wicks of Somerset County Council about a community woodland initiative for Somerset’s towns
(b) Letter from Steve Johnson of the Albemarle Centre in Taunton about the annual Wellington 10 mile and 10 kilometre race

8. WELLINGTON ECONOMIC PARTNERSHIP
To receive a report from the assistant to the town clerk on the WEP meeting which was held on Tuesday 4th December and to report the next meeting of the WEP will be held on Monday 18th February 2008 in the council chamber of the Wellington Town Council offices.

9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 7th January 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF DECEMBER 2007

11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 7th January 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM:
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or public be temporarily excluded and they are instructed to withdraw.”

13. TO RECEIVE AND CONSIDER REPORT BY STAFFING COMMITTEE (enclosed: for decision)

Wellington Town Council planning meeting January 2008

The JANUARY PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 7TH JANUARY 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s planning officer, will be in attendance.

Tony Brown
Town clerk
AGENDA

1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Erection of extension to first floor and porch at 23 Laburnum Road, Wellington (43/2007/164: Planning officer recommends refusal because the extension would result in the occupiers of the neighbouring property, 22 Laburnum Road, suffering unduly from loss of light, overlooking and loss of amenity: report enclosed. Letter of objection from Mr and Mrs A. Wyatt, of 12 Laburnum Road on grounds of overlooking)

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Residential development to provide 51 dwellings (Persimmon Homes) with associated garages, parking courtyards, roads and footpaths, together with formation of access to highway by formation of new roundabout, Cades Farm, Taunton Road, Wellington (43/2007/171: Planning officer’s initial comments: Principle established by the outline planning permission. Will need to assess the detail of the layout and designs)
(b) Residential development to provide 54 dwellings (Barratt Homes) with associated garages, parking courtyards, roads and footpaths, together with formation of access to highway by formation of new roundabout, Cades Farm, Taunton Road, Wellington (43/2007/172: Planning officer’s initial comments: Principle established by the outline planning permission. Will need to assess the detail of the layout and designs)
(c) Erection of industrial unit, Rylands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2007/165: Planning officer’s initial comments: Principle already established, likely to be acceptable)
(d) Retention of satellite dish at 8 South Street, Wellington (43/2007/169: Planning officer’s initial comments: Assess impact on the character of the building and on visual amenity)
(e) Re-hanging of a projecting sign and installation of window vinyl, Boots the Chemist, 6 High Street, Wellington (43/2007/170A: Planning officer’s initial comments: Assess impact on character of the building and on visual amenity)
(f) Installation of new shop front at 14 High Street, Wellington (revised application: 43/2007/177: Planning officer’s initial comments: Subject to comments of conservation officer)

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 7TH JANUARY 2008