Wellington Town Council Agenda January 2009

A meeting of Wellington Town Council, Monday, 5 January 2009 at 7pm.

AGENDA
1. APOLOGIES

2. MINUTES
To confirm the minutes of the meetings of the Council held on 1 December 2008 (copies attached)

3. TOWN MAYOR’S ANNOUNCEMENTS.

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. GRANT APPLICATIONS
(a) Cruse Bereavement Care
Application for a grant of £250 from Cruse Bereavement Care for providing booklets and leaflets. The grant application and supporting information is attached for decision.

(b) Friends of Wellington Park
Application for a grant of £1,750 from Friends of Wellington Park towards the cost of providing a programme of entertainment in the Park. The grant application and supporting information is attached for decision. Please note that this application is for funding in the 2009/2010 financial year.

7. MATTERS ARISING FROM THE MINUTES

(a) Car Park Charges 2009/10
Town Clerk to report on the final decision of Taunton Deane Borough Council following a meeting of its Traffic Regulation Order Panel on 17 December 2008;
(b) Mobile Youth Shelter
To report the present position – email attached from Partnership Support Officer, Taunton Deane Borough Council

8. CORRESPONDENCE
(a) Request for Grit Bin outside of St John Primary School, Priory, Wellington – copy email attached

9. POWER OF WELL BEING
Councillor Mitton to raise.

10. PARISH PLAN
Councillor Mitton to raise.

11. QUALITY COUNCILS
Councillor Mitton to raise.

12. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
To consider recommendations and note action taken.
(a) Minutes of Allotments Committee held 26 November 2008
(b) Notes of a meeting of the Web Site Working Party held 4 December 2008
(c) Minutes of Footpaths Committee held 18 December 2008
(d) Christmas Lights Working Party – To report that the Working Party will be meeting shortly to review provision of Christmas Lights in 2008 and give consideration to arrangements for 2009

13. COUNCIL PAYMENTS AND RECEIPTS - Report attached

14. ACCOUNTS FOR PAYMENT
(a) Wellington United Reform Church - £130 – for hire of hall
(b) Deane DLO - £323.77 – Road Closure for Christmas Light Switch On
(c) Hinewood - £64.00 Cleaning of office windows and bus shelter
(d) Transporting Somerset - £112.50 – Concessionary journeys to Musgrove Park Hospital
(e) Konica Minolta – Rent of Photocopier - £272.20
(f) Somerset Playing field Association - £10 – membership fee
(g) Wellington Quaker Meeting - £50 – Hire of Meeting House for Christmas Lights Switch On
(h) TDBC - £250 – rental of offices at 28 Fore Street (Museum and Museum Store)
(i) Viking Direct – Stationery, envelopes etc - £306.44
(j) HMRC - £72.70

15. APPOINTMENT OF INTERNAL AUDITOR



NOTE:
The following newsletters and reports have been received:

24 December 2008

Wellington Town Council meeting September 2008

A meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 1 September 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

2. MINUTES
To confirm the minutes of the meetings of the Council held on 4 August 2008 (copies attached)

3. TOWN MAYOR’S ANNOUNCEMENTS.

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. TO RECEIVE A PRESENTATION FROM ROWENA STRATFORD ON THE WELLINGTON RESTORATIVE JUSTICE SCHEME

7. GRANT APPLICATIONS:

(a) COURT FIELDS COMMUNITY SCHOOL
Application for a grant of £600 from Court Fields Community School for providing workshops in relation to exposure to drugs or misuse of substances.
(Grant application and supporting information attached for decision)

8. MATTERS ARISING FROM THE MINUTES
(a) Letter from Mr and Mrs Sumner of 49 High Street, Wellington thanking the Council for its support in their appeal against a refusal of planning permission (attached for information. Copy of Planning Inspector’s decision also attached)

9. CORRESPONDENCE
(a) Wellington Community Woodland Project - Update
(attached for information)
(b) Letter from David Greig, TDBC Parish Liaison Officer inviting nominations to serve as a parish representative on the Taunton Deane Standards Committee (attached for decision)
(c) Letter from the Wellington & District Healthy Living Centre Trust explaining that it will no longer be able to arrange and deliver a programme of activities (attached for information)
(d) Invitation to the Vision for Wellington Launch on 18 September 2008 (attached for information)
(e) Letter from Taunton Deane Local Strategic Partnership giving details of the next round of Community Partnership meetings (attached for information)
(f) Letter from Wellington Food Town Festival Committee asking for a representative from the Town Council to be appointed to the Food Town Festival Committee (attached for information)
(g) Notice of SALC AGM to be held on Saturday 27 September 2008 at 10.30am at Woolavington Village Hall (Agendas and papers with Clerk)

10. WELLINGTON 1100
Councillor Mitton to raise

11. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
To consider recommendations and note action taken.

(a) Minutes of Environment Committee held on 12 August 2008 (attached)
(b) Minutes of Allotments Committee held on 14 August 2008 (attached)
(c) Minutes of Staffing and Training Committee held on 18 August 2008 (attached)
(d) Notes of a meeting of the Christmas Lights Working Party held on 21 August 2008 (attached)
(e) To consider the appointment of a representative on the Wellington Economic Partnership
(f) Wellington Economic Partnership - Councillor Mitton to report
(g) To note that a meeting of the Emergency Committee has been arranged to take place at 2.30p.m. on Tuesday 9 September 2008. The meeting will be taking the opportunity of discussing the Town Council’s emergency role with appropriate civil contingency officers from Taunton Deane Borough Council and Somerset County Council.

12. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Conversion of existing garage into study/lobby and erection of single lean-to garage, 26 Oakfield Park, Wellington (43/2008/082)
(b) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075)
(c) Application to carry out management works to one Wellingtonia tree included in the Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington (TD295)
(d) Erection of replacement single storey extension to south elevation at 8 High Path, Wellington (43/2008/089)
(e) Re-slating of roof (with Cambourne Slates) and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088LB)

PERMISSION REFUSED FOR THE FOLLOWING APPLICATION:
(a) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking, 36 High Street, Wellington (43/2008/056)

13. COUNCIL PAYMENTS AND RECEIPTS - Report to follow

14. ACCOUNTS FOR PAYMENT
(a) HM Revenues and Customs for Income Tax and National Insurance in June and July - £1,811.36
(b) Deane DLO for relocation of CCTV camera - £137.89
(c) CPRE membership - £28
(d) Sage (UK) Ltd for payroll system - £250.63
(e) Konica Minolta Photocopier - £135.42
(f) Deane DLO for installing lights in office - £162.15
(g) Deane DLO for painting street furniture - £446. 50
(h)Taunton Deane Community Transport for concessionary journeys to MPH - £153.00
(i) Wadham Fencing for installation of 1 no pair of 1.8 metre wide steel entrance gate with post and fittings - £998.75
(j) Hinewood Cleaning for cleaning of office windows and bus shelters - £64.00
(k) Acanthus Press for printing Council Newsletter - £348
(l) BT for rental and calls on FAX machine £56.63

NOTE:
The following newsletters and reports have been received:
Heart of Somerset Events – September 2008

22 August 2008

Wellington Town Council planning meeting September 2008

The PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 1 SEPTEMBER 2008 at 6pm. John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

2. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

3. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Erection of extension and loft conversion at 3 Oldway Park, Wellington(43/2008/ 103) The Planning Officer’s report recommending permission is attached. Letters making representations have been received (copies attached)

(b) Erection of two storey extension and single storey flat roof extension to the front of 78 Sylvan Road, Wellington (43/2008/095).

(c) Erection of porch, single storey rear extension and erection of two storey side extension including balcony at 30 Drakes Park, Wellington (43/2008/093) The Planning Officer’s report recommending refusal is attached.

4. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Erection of Medical Centre with attached services, including car parks, external works and landscaping and formation of access to Mantle Street, land to south and west of 112B Mantle Street, (Part of Trinity Farm), Wellington (Revised proposal) Planning Officer’s initial comments: Revised proposal to previously approved scheme. Provides for a lesser development in terms of its footprint, so is likely to be acceptable.

(b) Erection of bungalow on land adjacent to 27 Ashford Road, Wellington, (43/2008/104) Planning Officer’s initial comments: Will need to assess on site

(c) Application to fell and replace one cherry tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 2007 at The Old Vicarage, Wellington (TD1022)(43/2008/073) Planning Officer’s initial comments: The proposal has been discussed and agreed in principle on site prior to application

(d) Residential development consisting of 50 Units with associated garages, parking courtyards, roads and footpaths at Cades Farm, Wellington as amended by plans (43/2008/068) Planning Officer’s initial comments: Application is for approval of reserved matters following the grant of outline planning permission. Access was agreed at outline stage, assessment is required in respect of appearance, landscaping, layout and scale.

(e) Demolition of garages and outline application for the erection of residential units and associated garages at land adjacent to Oak Villa, 1 Northside, Rockwell Green, Wellington (43/2008/098)

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 1 SEPTEMBER 2008

Wellington Town Council finance committee September 2008

A meeting of Wellington Town Council Finance Committee will be held in the United Reformed Church hall in Fore Street, Wellington, on Monday 1 September 2008 at 5.15p.m.

AGENDA

1. JULY BANK RECONCILIATION (to follow)

2. GRANT APPLICATIONS
(a)COURT FIELDS COMMUNITY SCHOOL (Item 7(a) on the main agenda)


3. ACCOUNTS FOR PAYMENT (item 14 on main agenda)
(a) HM Revenues and Customs for Income Tax and National Insurance in June and July - £1,811.36
(b) Deane DLO for relocation of CCTV camera - £137.89
(c) CPRE membership - £28
(d) Sage (UK) Ltd for payroll system - £250.63
(e) Konica Minolta Photocopier - £135.42
(f) Deane DLO for installing lights in office - £162.15
(g) Deane DLO for painting street furniture - £446. 50
(h)Taunton Deane Community Transport for concessionary journeys to MPH - £153.00
(i) Wadham Fencing for installation of 1 no pair of 1.8 metre wide steel entrance gate with post and fittings - £998.75
(j) Hinewood Cleaning for cleaning of office windows and bus shelters - £64.00
(k) Acanthus Press for printing Council Newsletter - £348
(l) BT for rental and calls on FAX machine £56.63


Greg Dyke
Town Clerk

22 August 2008

Wellington Town Council meeting August 2008

A meeting of Wellington Town Council is to be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 4 August 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

2. MINUTES
To confirm the minutes of the meetings of the Council held on 7 July 2008 (copies attached)

3. TOWN MAYOR’S ANNOUNCEMENTS.

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. GRANT APPLICATIONS:

(a) WELLINGTON SPORTS FEDERATION
Application for grant of £400 from the Wellington Sports Federation to pay for insurance cover for its Sports Spectacular to be held on 25 August 2008
(Grant application and supporting information attached for decision)

(b) WELLINGTON CARNIVAL COMMITTEE
Application for grant of £800 from the Wellington Carnival Committee for providing barriers and signs for the 2008 Carnival.
(Grant application and supporting information attached for decision)

7. MATTERS ARISING FROM THE MINUTES
(a) Taunton and District Citizens Advice Bureau
Note of a meeting between Councillors Jackie Govier, Vivienne Stock-Williams and Liz Fothergill of the CAB regarding the possible provision of an enhanced service in Wellington. Attached for information. (Minute 14755 – 2 June 2008)
(b) Dog Warden Service in Wellington. Email from the Environmental Health Section at Taunton Deane Borough Council regarding the possible provision of an increased Dog Warden service. Attached for decision (Minute 14680 – 7 April 2008)
(c) Thinking Big For Wellington. To review the current situation following the sale of Somerfield Stores to Coop and the reported progress regarding the establishment of a new Medical Centre in Wellington (Minute 14773 – 2 June 2008)
(d) Youth Council (Minute 14785 – 7 July 2008). Report enclosed.
(e) Wellington Scout Group. Email from Steve Altria, Group Scout Leader 1st Wellington Scout Group updating the Council since the award of a grant made in March 2007. Attached for information.

8. CORRESPONDENCE
(a) Free Training for Voluntary and Community Organisations
(enclosed for information/decision)
(b)Tree Preservation Order on ash tree in the front garden at 1 Shute Row, Wellington. (enclosed for information/representations)
(c) Temporary Road Closure, Exeter Road and Mantle Street, Wellington for 3 days starting from 18 August 2008.

9. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
To consider recommendations and note action taken.

(a) Minutes of Footpaths Committee held on 1 July 2008 (attached)
(b) Minutes of Allotments Committee held on 9 July 2008 (attached)
(c) Minutes of Community Safety Committee held on 17 July 2008 (attached)
(d) Wellington Economic Partnership – Councillor Mitton to report following a meeting held on 28 July 2008.

10. SWITCHING ON OF CHRISTMAS LIGHTS 2008
To consider arrangements for the switching on of the Christmas Lights for 2008.

11. BMX TRACK
Councillor Mitton to raise.

12. RISKY PLAY AREA
Councillor Mitton to raise

13. PROMOTING WELLINGTON TOWN COUNCIL
The Town Mayor (Councillor Critchard) to raise

14. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Application to fell one poplar tree at Wellington School Playing Fields (adjacent to SwainsLane) (43/2008/054T)
(Note: This decision was taken following a site meeting with Wellington Town Councillors. The conditions imposed include the planting of a replacement tree within two months, amending the TPO to include the new tree and also the Wellingtonia currently adjacent to the polar tree)
(b) Reduction in height of existing fence by 300mm, 32 Seymour Street, Wellington (43/2008/059)
(c) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041)
(d) Erection of two storey extension to north west elevation and conservatory to south west elevation 36 Crosslands, Wellington (43/2008/062)
(e) Erection of single storey extension to south elevation at 1 Millstream Gardens, Wellington (43/2008/067)
(f) Erection of two storey extension to rear of 5 Lower Westford, Wellington (43/2008/069)
(g) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064)
(h) Erection of one 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(i) Erection of two storey side extension with the construction of 2 dormer windows at 48 Richards Close, Wellington (43/2008/079)

PERMISSION REFUSED FOR THE FOLLOWING APPLICATION:
(a) Erection of a two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066);
(b) Application to fell one ash tree within Wellington Conservation Area at 1 Shute Row, South Street, Wellington (43/2008/084T)
(c) Retention of removal of pier and part removal of wall and erection of lower height wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)

15. COUNCIL PAYMENTS AND RECEIPTS - Report attached

16. ACCOUNTS FOR PAYMENT
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00

NOTE:
The following newsletters and reports have been received:
Community Council Social Accounts Summary
THATCH
Additional copy of the Local Development Framework for Councillors making delegated decisions.
Avon and Somerset Police Summary Policing Plan 2008 -11
Heart of Somerset Events August 2008
The Playing Field – Somerset Playing Field Association Newsletter

Wellington Town Council planning meeting August 2008

The PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 4 August 2008 at 6pm. John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

2. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

3. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Erection of 2.13m timber fence to boundary of 2 Homefield, Wellington (43/2008/077) The Planning Officer’s report recommending refusal is attached.

(b) Display of non illuminated aluminium projecting sign with vinyl lettering and logos applied to both sides at 1 Station Road, Wellington (43/2008/085A) The Planning Officer’s report recommending approval is attached.

4. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Change of use of part of first floor living accommodation to recording studio 14 - 18 North Street, Wellington (43/2008/049). This application had previously been deferred pending receipt of the Environmental Health Officer’s observations. Planning Officer’s initial comments: Assess impact on residential amenity. A letter of objection has been received from the occupants of 8 North Street (attached)
(b) Erection of wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB) Planning Officer’s initial comments: Heritage statement required. Existing and proposed plans required. Full and proper existing and proposed elevations required.
(c) Erection of 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(d) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075) Planning Officer’s initial comments: Assess impact on visual amenity.
(e) Display of non illuminated fascia sign, non illuminated projecting sign and vinyl logo to window at 7A High Street, Wellington (43/2008/078A) Planning Officer’s initial comments: Assess impact on the character of the building and on visual amenity.
(f) Change of use from A1 Retail Shop to A3 Café, 9 South Street, Wellington (43/2008/087) Planning Officers initial comments: Assess proposal with regard to TDLP policy.
(g) Re-slating of roof with Cambourne slates and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088) Planning Officer’s initial comments: Assess impact on the character and appearance of the listed building.
(h) Erection of a pair of semi detached dwellings on land adjoining 8 Burgage, Wellington (amended scheme to previous permission 43/2006/159) (43/2008/090). Planning Officer’s initial comments: Need to assess visual impacts compared to previous permission. A letter of objection has been received, copy attached.
(i) Application to fell one Wellingtonia tree included in Taunton Deane Borough (no. 1) Tree Preservation Order 1975 at 5 Oldway Park, Wellington (TD 54) Planning Officer’s initial comments: The application will be assessed on site and on the basis of supporting evidence provided. An objection to this proposal has been received (attached)
(j) Application to carry out management works to one Wellingtonia tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington (TD295) Planning Officer’s initial comments: The application will be assessed on site.
(k) Residential development consisting of 50 Units with associated garages, parking courtyards, roads and footpaths at Cades Farm, Wellington – AMENDED APPLICATION (43/2008/068)

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 4 AUGUST2008

WELLINGTON TOWN COUNCIL
FINANCE COMMITTEE – 4 AUGUST 2008 5.15p.m.

AGENDA

1. JUNE BANK RECONCILIATION (below)

2. GRANT APPLICATIONS
(a)WELLINGTON SPORTS FEDERATION (Item 7(a) on the main agenda)
(b)WELLINGTON CARNIVAL COMMITTEE (Item 7(b) on the main agenda)

3. ACCOUNTS FOR PAYMENT (item 17on main agenda)
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00

Greg Dyke
Town Clerk

4 August 2008

RECEIPTS AND PAYMENTS RECONCILIATION

Period 1st June to 30th June 2008 £ : p
Balance brought forward at 1st June 2008 £146,249.61
Add cashbook receipts cumulative to 30.6.08 £181,853.14
Total £328,102.75
Less cashbook expenditure cumulative to 30.6.08 £84,722.02
Balance brought forward as 30th June 2008 £243,380.73

These cumulative Funds are represented by:
LloydsTSB Current Account No. 2195145 Statement no: 214 £100,052.97
LloydsTSB deposit A/C No. 7788306 Statement no: 190 £45,117.76
LloydsTSB treasury deposit placed 18.3.08 £100,000.00
Total £245,170.73
Less unpresented cheques £1,790.00
Total £243,380.73
Unpresented cheques
002178 Eight Bells Inn £40
002254 Rosemary Eaton £100
002460 Friends of Wellington Park £1650

Wellington Town Council meeting July 2008

A meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 7TH July 2008 at 7pm when it is hoped that you will be able to attend.

Greg Dyke
Town Clerk

AGENDA

1.APOLOGIES

2. MINUTES
To confirm the minutes of the meetings of the Council held on 2 June 2008 (copies attached)

3. TOWN MAYOR’S ANNOUNCEMENTS.

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. TO RECEIVE A PRESENTATION FROM JEANNIE LILLYWHITE, ASSISTANT HEAD TEACHER, COURT FIELDS SCHOOL, ON THE NEW CURRICULUM AND CHANGES IN EDUCATION

7. TO CONSIDER QUOTES FOR OUTSOURCING THE COUNCIL NEWSLETTER (ENCLOSED: FOR DECISION)

8. GRANT APPLICATION: WELLINGTON TWINNING ASSOCIATION
Application for grant of £500 from the Wellington Twinning Association in connection with a visit to Wellington by adults from Torres Vedras, Portugal. (Grant application and supporting information attached for decision)

9. MATTERS ARISING FROM THE MINUTES

(a) Poole Bench (Minute 14768 – 2 June 2008) -The mystery is solved ! Town Clerk to report
(b) Parking at Buckwell (Minute 14762 – 2 June 2008)
Town Mayor and Town Clerk to report following meetings with Taunton Deane Borough Council and with the Highway Authority
(c) Letter from Taunton and District CAB inviting the Town Council to become a member of the Bureau (enclosed for decision) (Minute No. 14755 – 2 June 2008)
(d) To report confirmation of Tree Preservation Order at 11 High Path, Wellington ( For information - Minute 14759 – 2 June 2008)
(e) Public Call Boxes. To report that following receipt of figures which indicated regular useage of local call boxes a stronger objection to their closure has been lodged on behalf of the Council (Minute 14763 – 2 June 2008)
(f) Wellington and District Oral History Group. Letter from the Group thanking the Council for its grant (For information – Minute 14666 – 7 April 2008)
(g) Flooding at Improvement Place, Wellington. To report the outcome of a meeting between representatives of the Town Council, Wellington School and the Highway Authority (Minute 14757 – 2 June 2008)
(h) Additional Highway Lighting at Clifford Terrace, Wellington (For decision – Minute 13707 – 6 March 2006)

10. CORRESPONDENCE
(a) Traffic Regulation Order, West Buckland Road, Wellington (enclosed for information)
(b) Letter from Somerset County Council regarding the Somerset Local Initiatives Budget for Somerset County Councillors. This is a scheme which provides an allocation of £15,000 “to help deliver projects to benefit local communities within their areas”. The full Information Pack is available to Councillors on request.
(c) email from the Blackdown Hills Local Products Strategy Co-ordinator informing the Council that a bid for funding has been submitted to the Regional Development Agency.
(d) Letter from Wellington Sports Federation asking if the Town Council would like to be involved in its Summer Spectacular 2008 (enclosed for decision)
(e) Letter from TDBC asking if the Council would like any of its yellow Leisure Noticeboards (enclosed for decision)

11. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
To consider recommendations and note action taken.

(a) Minutes of Community Safety Committee held on 11 June 2008 (attached)
(b Minutes of Staffing and Training Committee held on 16 June 2008 (attached)
(c) Minutes of Emergency Committee held on 17 June 2008 (attached)
(d) Minutes of Monument Steering Group held on 23 June 2008 (attached)
(e) Minutes of Allotments Committee held on 24 June 2008 (attached)
(f)To note that a meeting of the Environment Committee had been cancelled due to insufficient business to transact at the present.
(g) To note that a meeting of the Footpaths Committee took place on 1 July 2008 (The minutes of that meeting will be circulated at the next meeting of the Council)
(h) Local Strategic Partnership – Councillor Mitton to report
(i)Somerset Association of Local Councils – Councillor Mitton to report
(j) Wellington Economic Partnership – Councillor Mitton to report
(k) Wellington Community Association – There is still a vacancy for a Town Council representative to serve on this Association
(l) Market and Coastal Towns Initiative – Update on the MCTI plan. Councillor Mitton to report
(m) Wellington Food Event

12. POWER OF WELL BEING
To receive the report of the Town Clerk (attached)

14. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Retention of boundary wall to north west boundary at The Salvation Army, Scotts Lane, Wellington (43/2008/065)
(b) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/063)
(c) Erection of industrial unit, Ryelands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2008/044)
(d) Erection of replacement double garage at the Coach House, South Street, Wellington (43/2008/038)
(e) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048)
(f) Management Work to one prunus tree included in a TPO at Wellington House, Longforth Road, Wellington (43/2008/070T)
(g) Extension of wall into front garden and replacement of wooden fencing at 41 Warren Street, Rockwell Green, Wellington (43/2008/045)
(h)Conversion of buildings and erection of new buildings to provide 223 dwellings and a number of commercial units Tonedale Business Park, Tonedale Mill, Milverton Road, Wellington (43/2007/093LB and 43/2007/092)
(i) Residential development to provide 51 dwellings at Cades Farm, Taunton Road, Wellington (43/2007/171)
(j) Erection of conservatory to southwest elevation at 14 Quantock Road, Wellington (43/2008/051)

PERMISSION REFUSED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of dwelling adjacent to 10 Blackberry Court, Wellingtonb (43/2008/047)
(b) Erection of 14 Apartments (Block E) land to the rear of Fore Street and North Street, Wellington (43/2007/184)
(c) Erection of 24 apartments (Blocks A & B) land to the rear of Fore Street and North Street, Wellington (43/2007/185)
(d) Erection of 40 apartments (Blocks C & D ) land to the rear of Fore Street and North Street, Wellington (43/2007/187)

THE FOLLOWING APPLICATIONS HAVE BEEN WITHDRAWN:
(a) Erection of extension and raising of roof to form loft conversion, 3 Oldway Park, Wellington (43/2008/055)
(b) Construction of 5 flats with pedestrian access only at 12 High Street, Wellington (43/2008/061)

15. COUNCIL PAYMENTS AND RECEIPTS - Report attached

16. ACCOUNTS FOR PAYMENT
(a) House of Flags – for designing and providing “pop up” banner £362. 09
(b) St John’s Church of England Primary School for Crossing Patrol Spring Term £221. 88
(c) Taunton and District CAB – previously authorised grant £1,130
(d) Viking Direct for office supplies £115.61
(e) Taunton Deane Borough Council – Rental of offices July to September 2008 £250
(f) Taunton Deane Community Transport Ltd £120
(g)Hinewood Cleaning Services £64.00
(h) Deane DLO for erection of CCTV camera £54.05
(i) Konica Minolta Photocopier rental £272.20
(j) Powells Workwear and Safety for high visibility vests £35.26
(k) Councillor Critchard – mileage for Mayoral duties £35.20

17. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE TOWN MAYOR

NOTE:
The following newsletters and reports have been received:
Community Council for Somerset Annual Review
Heart of Somerset Events July 2008
Clerks and Councils DirectCountryside Voice

Wellington Town Council planning meeting July 2008

The July PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 7 JULY 2008 at 6pm. Mr Matthew Bale, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

2. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

3. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041). There is one letter of objection from neighbour D Parish with concerns about loss of light, the height of the extension, and suggestions for amending the plans. There is also a planning officer’s report recommending approval (both enclosed).

(b) Erection of two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066). There are no letters of objection but the planning officer is recommending refusal on the grounds that it is out of character, detrimental to the street scene, and is overdevelopment (enclosed).

4. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). Letter from applicant (enclosed). Planning officer’s initial comments: Environmental Health officer’s views sought. Assess any impact on residential amenity and highway implications. (This application was deferred from the last planning meeting pending the Environmental Health officer’s report).
(b) Demolition and reinstatement like for like of the south western and north eastern walls to Block E, Tonedale Business park, Tonedale Mill, Milverton Road, Wellington (43/2008/072LB). (This application was deferred from the last planning meeting)

Please note the planning application for 14-18 North Street, Mama Stone’s Recording Studio (43/2008/049) has been deferred again because the Environmental Health officer’s report is still awaited.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 7 JULY 2008

Wellington Town Council meeting June 2008

The JUNE meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 2nd June 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

2. MINUTES
To confirm the minutes of the Annual meeting of the Council held on 12 May 2008 and the meetings of the Council held on 12 May 2008

3. TOWN MAYOR’S ANNOUNCEMENTS

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. TO RECEIVE A PRESENTATION FROM ROWENA STRATFORD ON THE WELLINGTON RESTORATIVE JUSTCE SCHEME

7. GRANT APPLICATION: TAUNTON AND DISTRICT CITIZENS ADVICE BUREAU
Application for annual grant from Taunton and District CAB. Correspondences, grant application and supporting information attached (for decision)

8. MATTERS ARISING FROM THE MINUTES
(a) Note from the Treasurer of Wellington in Bloom thanking the Council for its grant and saying that the money will be spent in enhancing this “special town” (Minute 14743 – May 2008)
(b) Email from the Highway Authority stating that the road surface at Improvement Place was inspected several months ago and this site had been added to their Proposed Scheme Resurfacing List for future work (2009/10) (Minute 14736 – May 2008)
(c) Further letter from Christian Care for One World (CCOW) regarding making Wellington Plastic Bag Free (enclosed for information) (Minute 14726 – May 2008)
(d) Copy of report of the Development Manager to TDBC Planning Committee regarding TPO at 11 High Path, Wellington (enclosed for information) ( Minute 14735 – May 2008)
(e) Letter from Wellington RFC regarding parking problems in and around Corams Lane. (enclosed for information) (Minute 14732 – May 2008)
(f) Letter from Viridor Credits following the decision to bring forward the grant payable to Wellington RFC for its proposed Stand. (attached – for information) (Minute 14719)

9. CORRESPONDENCE
(a) Letter from TDBC drawing attention proposals by BT to remove a number of public payphones from the area (enclosed for any response the Town Council might wish to make).
(b) Copy of Traffic Regulation Order regarding the temporary closure of Springfield Road, Wellington on 20 July 2008 (enclosed for information)
(c) Letter received from Chief Superintendent Sandy Padgett updating the Council on the development of safer, stronger neighbourhoods and the end of year performance regarding reducing and detecting crime. (enclosed for information)
(d) Members might like to note that the 2008 edition of the Wellington Town Guide is now available. Copies are currently being distributed around the town and are, of course, available for councillors.
(e) Letter from Environment Directorate, Somerset County Council regarding applications to modify the Definitive Map by upgrading restricted byways to Byways Open to All Traffic (BOATs) (enclosed for information)
(Note: This refers to just one Footpath in Wellington at Jurston Lane)

10. POOLE BENCH
Councillor Bowrah to raise

11. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
(a) Market and Coastal Towns Initiative - Councillor Mitton to report
(b) Wellington Food Town – Councillor Mitton to report
(c) Allotments Committee – Councillor Lloyd to report action taken since last meeting of Council

12. CUSTOMER ACCESS PROJECT – SOUTH WEST ONE
To report details of a meeting with representatives of South West One (notes of meeting attached)

13. THINKING BIG FOR WELLINGTON
Report from Councillor Mitton (attached)

14. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of two dwellings with car ports and bike store on land opposite Bridge House, Westford, Wellington (43/2007/061)
(b) Carry out management work to one beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T)
(c) Carry out management work to 3 birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T)
(d) Erection of 1 condenser at rear of building at 63 High Street, Wellington (43/2008/029)
(e) Erection of single storey extensions and conservatory 5 Orchard Close, Lower Westford, Wellington (43/2008/050)

15. COUNCIL PAYMENTS AND RECEIPTS

16. ACCOUNTS FOR PAYMENT
(a) BT – calls and rental charges £59.49
(b) Janet Disney – for providing refreshments for Tony Brown’s retirement evening £405
(c) Zurich Municipal – additional cost of insurance for CCTV Camera and laptop. Also increased cover for MUGA. £401.92
(d) Inland Revenue underpayment - £86.71
(e) Deane DLO for works to CCTV Camera - £135.13
(f) WCCTV – 17 March to 17 April 2008 - £32.00
(g) WCCTV – 17 April to 17 may 2008 - £2.09
(h) Somerset County Council (SWRA) Payment for training for Clerk and Assistant Clerk in relation to Finance for Local Council Clerks - £230.30

17. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE TOWN MAYOR

Wellington Town Council planning meeting June 2008

The JUNE PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 2ND JUNE 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048). One letter of representation received from the adjoining owner, Mrs Pam Corner of 20 Howard Road, expressing concern (enclosed). This was deferred from the last meeting because the planning officer’s report had not been received which is now enclosed.

(b) Erection of extension and raising of roof to form loft conversion, 3 Oldway Park, Wellington (43/2008/055). We have had five letters of objection on the grounds of overdevelopment, overlooking, out-of-character, concerns over possible damage to trees with TPO’s. DEFERED DUE TO AWAITING LANDSCAPE TECHNICIAN’S REPORT

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049): Planning Officer’s initial comments: Assess impact on residential amenity. This item was deferred from the last meeting pending the environmental health officer’s report.

(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). Planning Officer’s initial comments: Will need to assess impact on character of Conservation Area. This item was deferred from the last meeting pending the conservation officer’s report.

(c) Construction of five flats with pedestrian access only at 12 High Street, Wellington (43/2008/061).

(d) Reduction in height of existing fence by 1 foot 32 Seymour Street, Wellington (43/2008/059). Planning Officer’s initial comments: Will need to assess impact on visual amenity.

(e) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). Planning officer’s initial comments: Environmental Health officer’s views sought. Assess any impact on residential amenity and highway implications.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 2ND JUNE 2008

Wellington Town Council meeting May 2008

The MAY meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 12th MAY 2008 immediately following the Annual Parish meeting, which starts at 7p.m. and the Annual Meeting of Council.
The Council’s May Planning meeting will also be held on Monday 12th May 2008 in the URC Church Hall at 6pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETING HELD ON 7th April 2008

3. GRANT APPLICATION FROM AVON AND SOMERSET CONSTABULARY FOR A CONTRIBUTION TOWARDS THE COST OF TWO DEFIBRILLATORS
Enquiries are currently been undertaken with Wellington First Responders and Wellington St John Ambulance about the use of existing defibrillation equipment (Letter to First Responders and email to St John Ambulance enclosed)

4. GRANT APPLICATION FROM WELLINGTON TOWN AFC FOR £7,500 TO UPGRADE GROUND AND PLAYING FACILITIES
This follows planning application 43/2008/027 relating to ground and facilities improvements which was considered and recommended for approval at the last meeting. These improvements are a requirement following the Club’s promotion.

5. GRANT APPLICATION FROM WELLINGTON RADIOWATCH
Grant application and supplemental information from Wellington Radiowatch with quotation for new radio equipment and letter of support from Sgt Stuart Bell of Wellington Police. Report also enclosed of meeting to discuss this application further (enclosed: for decision)

5A. GRANT APPLICATION FROM WELLINGTON RFC
To consider a request from Wellington RFC to bring forward the payment of the second half of the previously approved grant of £7,500.
Correspondence relating to this request (enclosed: for decision) Further correspondence is available should councillors wish to see it.

5B. TO DISCUSS REQUEST FROM BUCKWELL NEIGHBOURHOOD WATCH FOR RELOCATING OF CCTV CAMERA
Copy of application enclosed: For information – for decision by CCTV Working Party.

5C FUTURE OF WELLINGTON MONUMENT
Councillor D Mitton to raise.

5D TO CONSIDER THE POSSIBLE PURCHASE OF A WELLINGTON TOWN COUNCIL “PULL UP BANNER” FOR USE AT PUBLIC MEETINGS AND EVENTS
Councillor D Mitton to report.

6. MATTERS ARISING FROM THE MINUTES:
(a) Letter from Wellington and District Conservative Club asking for the Town Council’s support for its appeal against a refusal of Listed Building consent for the retention of an emergency overflow pipe at 19 High Street, Wellington. (Minute 14650 March 2008)
(b) Minute 14690. Letter from Somerset County Council regarding HGV pinch point consultation explaining that this Council’s requests are to be scored and considered (enclosed for information).
(c) Minute 14693. Request from Christian Care for One World to make Wellington a ”Plastic Bag Free Town “
Letter from CCOW (enclosed for decision)
(d) Minute 14451. Letter from TDBC re withdrawn planning application for replacement windows at Northfield Centre, North Street, Wellington (enclosed for information)
(e) Letter from Mr and Mrs A Evans regarding footpath between Lancock Street and Westford Road (correspondence enclosed – enquiries continuing regarding the status of the existing footpath. Reply currently awaited from Somerset County Council) Minute 14109 – February 2007.
(f) Minute 14673. Verbal Report of Web Site Working Party. Councillor D Mitton to raise.

7. CORRESPONDENCE:
(a) Letter from Somerset County Council regarding temporary road closure at Tone Hill, with effect from 29 May 2008 for 2 days (enclosed for information)
(b) Letter from Somerset Highways regarding surface dressing programme 2008 (enclosed for information).
(c) Letter from Kate Holloway regarding illegal parking at Corams Lane, Wellington. (enclosed for decision).
(d) Letter from Clive Miller and Associates asking for identification of possible affordable housing sites in Wellington (enclosed for decision)
(e) Briefing Note from Taunton Deane Borough Council regarding Pioneer Somerset (enclosed for information)
(f) Letter from James Trueman and Robin Payne regarding TPO issue at 11 High Path, Wellington (enclosed for decision)
(g) Letter from Wellington School following concerns from residents regarding flooding at Improvement Place (enclosed for decision – photos to be displayed at meeting). Councillor J Reed to raise also the possibility of resurfacing Bulford Lane and the provision of parking restrictions.

8. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES

(a)WELLINGTON ECONOMIC PARTNERSHIP
To consider whether to make any recommendations or suggestions for the agenda for the next WEP meeting on 22nd May 2008.

(b) Any other reports

9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 12th May 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF APRIL 2008 (To follow on Supplementary Agenda)

11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 12th MAY 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To update arrangements for the former clerk’s retirement.

14. To consider report from Chairman of the Staffing Committee on re-grading of assistant to the clerk.

Wellington Town Council annual council meeting May 2008

The ANNUAL COUNCIL MEETING will be held in the United Reform Church Hall, Fore Street, Wellington on Monday 12th May 2008 and will follow immediately at the end of the annual parish meeting

Greg Dyke
Town Clerk

AGENDA FOR ANNUAL COUNCIL MEETING

1. APOLOGIES

2. TO ELECT THE MAYOR FOR 2008-2009
(Councillor P J Critchard has been proposed by Councillor Goodwin, seconded by Councillor Copley and in accordance with Standing Order 11 will be duly elected)

3. TO RECEIVE THE MAYOR’S DECLARATION OF ACCEPTANCE OF OFFICE

4. TO ELECT A DEPUTY MAYOR FOR 2008-2009
(Councillor J E Reed has been proposed by Councillor Mitton, seconded by Councillor Bowrah and in accordance with Standing Order 11 will be duly elected)

5. TO APPOINT LEAD COUNCILLORS FOR THE FOLLOWING COMMITTEES:
(a) Footpaths Committee
(b) Environmental Committee
(c) Staffing and Training Committee
(d) Allotments Committee
(e) Emergency Planning Committee
(f) CCTV Working Party
(NOTE: Finance Committee is chaired by the Chairman of Council and it is intended that this will continue.)

6. TO ELECT THE FOLLOWING COMMITTEES:
(a) Finance Committee (6 members: currently Councillors Mitton, Clark, Critchard, A Govier, Hindley and J Govier);
(b) Footpaths Committee (4 members: currently Councillors Mitton, Reed, Stock-Williams and Walters);
(c) Environmental Committee (4 members: currently Councillors Copley, Critchard, Lloyd and Stock-Williams);
(d) Emergency Planning Committee (5 members: currently Councillors Bowrah, A Govier J Govier, Hindley and Mitton):
(e) CCTV Working Party (5 members: currently Councillors Critchard, Copley, A Govier, Mitton, Stock-Williams and Goodwin)
(f) Staffing and Training Committee (4 members: Councillors Hindley, Mitton, Lloyd and Wilson).

7. TO ELECT 2 REPRESENTATIVES ON WELLINGTON TWINNING ASSOCIATION (Currently Councillors Copley and one vacancy)

8. TO ELECT 1 REPRESENTATIVE ON WELLINGTON COMMUNITY ASSOCIATION (Currently Councillor Mitton)

9. TO ELECT 3 REPRESENTATIVES ON WELLINGTON ECONOMIC PARTNERSHIP (Currently Councillors Copley, A Govier, Mitton and Stock-Williams)

10. TO ELECT 1 REPRESENTATIVE ON SOMERSET ASSOCIATION OF LOCAL COUNCILS (Currently Councillor Mitton)

11. TO ELECT 3 REPRESENTATIVES ON THE HOSPITAL OF SIR JOHN POPHAM KNIGHT (Popham Flats in Victoria Street: Currently Councillors Copley, Hindley and Stock-Williams)

12. TO ELECT 1 REPRESENTATIVE ON THE WELLINGTON IN BLOOM COMMITTEE (Currently Councillor Stock-Williams)

13. TO ELECT 1 REPRESENTATIVE ON THE FRIENDS OF WELLINGTON PARK (Currently Councillor Goodwin)

14. TO CONSIDER APPROVING THE RENEWAL OF THE ANNUAL SUBSCRIPTIONS TO SOMERSET ASSOCIATION OF LOCAL COUNCILS, THE COMMUNITY COUNCIL FOR SOMERSET, THE COUNCIL FOR THE PROTECTION OF RURAL ENGLAND AND SOUTH WEST PROVINCIAL COUNCIL.

Annual Parish meeting May 2008

The ANNUAL PARISH MEETING of Wellington will be held in the United Reformed Church Hall in Fore Street, Wellington on Monday, 12th May 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA FOR ANNUAL PARISH MEETING

1. APOLOGIES

2. MINUTES OF LAST ANNUAL PARISH MEETING HELD ON 14TH MAY 2007

3. MATTERS ARISING FROM THE MINUTES

4. TO RECEIVE THE ANNUAL REPORT OF COUNCIL CHAIRMAN ON PAST YEAR

5. ANY OTHER MATTERS WHICH THE PUBLIC WISH TO RAISE

Wellington Town Council planning meeting May 2008

The MAY PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 12TH MAY 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048). One letter of representation received from the adjoining owner, Mrs Pam Corner of 20 Howard Road, expressing concern (enclosed).

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Change of use of part of first floor living accommodation to recording studio 14 – 18 North Street, Wellington (Mama Stone’s) (43/2008/049): Planning Officer’s initial comments: Assess impact on residential amenity.

(b) Erection of building to provide for ground floor retail units with 7 residential units on the first, second and third floor together with associated car parking 36 High Street, Wellington (43/2008/056). Planning Officer’s initial comments: Will need to assess impact on character of Conservation Area.

(c) Erection of 24 Apartments (Blocks A and B) land to rear of Fore Street and North Street, Wellington (43/2007/185).

Erection of 40 apartments (Blocks C and D) land to rear of Fore Street and North Street, Wellington (43/2007/187).

Erection of 14 Apartments (Block E) land to rear of Fore Street and North Street, Wellington (43/2007/184). Planning Officer’s initial comments: Will be dependent on the views of the Conservation Officer (who has raised concerns at pre application stage) and other consultees.

(d) Erection of dwelling adjacent to 10 Blackberry Court, Wellington (43/2008/047). Planning Officer’s comments: Will need to assess impact on residential amenity and on road safety.

(e) Erection of industrial unit Rylands Farm Industrial Estate, Bagley Road, Rockwell Green (43/2008/044). Planning officer’s comments: Principle already established (outline planning permission already granted), likely to be acceptable.

(f) To fell one sycamore tree within Wellington Conservation Area at 5 Shute Row, South Street, Wellington (43/2008/046T) (Tree not covered by a Tree Preservation Order). Planning Officer’s comments: This application will be assessed on site.

(g) Application to carry out management works to 3 Birch trees included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1994 at 15 Willcocks Close, Wellington (43/2008/053T) Planning Officers comments: This application will be assessed on site.

(h) Application to fell one poplar tree in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1993 at Wellington School Playing Fields (adjacent to Swain’s Lane) (43/2008/054T) Planning Officers comments: This application will be assessed on site.

(i) Application to carry out management work to one Beech tree included in Taunton Deane Borough (Wellington No 5) Tree Preservation Order 1987 at 3 Hoyles Close, Wellington (43/2008/052T). Planning Officer’s comments: This application will be assessed on site.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 12th MAY 2008

Wellington Town Council meeting April 2008

The APRIL meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday 7th April 2008 at 7pm.

Tony Brown
Town clerk
AGENDA

1. APOLOGIES

1A. CHAIRMAN’S ANNOUNCEMENTS.

1B. REPORT AND QUESTIONS/COMMENTS TO/FROM THE POLICE.

1C. PUBLIC PARTICIPATION TIME

2. TO CONFIRM THE MINUTES OF THE MONTHLY COUNCIL MEETINGS HELD ON 3rd March 2008 (enclosed)

3. GRANT APPLICATION FROM WELLLINGTON RADIOWATCH
Grant application and supplemental information from Wellington Radiowatch with quotation for new radio equipment and letter of support from Sgt Stuart Bell of Wellington Police (enclosed: for decision)

4. GRANT APPLICATION FROM WELLINGTON AND DISTRICT ORAL HISTORY GROUP
Grant application form and accounts supplied from Wellington and District Oral History Group for funding towards producing a booklet and to upgrade its website (enclosed: for decision)

5. APPOINTMENT OF EXTERNAL AUDITOR
To report receipt of Audit Commission letter confirming the re-appointment of Moore Stephens as external auditors to town council, to report that audit of WTC accounts the year ending 31st March 2008 has to be completed by 2nd June 2008 and that report will be ready for council meeting on 12th May for confirmation and approval (for information)

5A. QUALITY COUNCILS UPDATE
Report from the chairman updating members on how the council is progressing with quality council status (enclosed: for information)

5B. LEAD COUNCILLORS AND COMMITTEES
Report from the chairman updating members on how these initiatives would work (report to follow: for decision).

5C. HGV TRAFFIC PROBLEMS IN BURCHILLS HILL
Councillor S. Walters to raise

6. MATTERS ARISING FROM THE MINUTES:
(a) Minute 14632 Squash club grant: To report an email has been received from James Luard of Wellington Squash Club thanking the council for its decision to grant £1,000 towards the cost of upgraded heating and spectator viewing (for information)
(b) Planning application for 6 flats on land to the rear of 2-8 Penny Close: To report a letter has been received from Taunton DBC stating the application has been withdrawn (for information)
(c) Minute 14444 refused application for solar water heating panels at 49 High Street: To report a letter has been received from Taunton DBC stating an appeal for this application has been lodged with the secretary of state (enclosed: for information)
(d) Minute 14588 (4th February meeting): Application for dwelling at land adjacent to Bruins, Burchills Hill: To report a letter has been received from Taunton DBC stating the application has been withdrawn (for information)
(e) Minute 14575 Community Woodland Initiative: Letter from Wellington Parish tree warden Steve Palmer in response to a letter from the council asking for the tree wardens views about the establishment of a community woodland in Wellington (enclosed: for information).
(f) Minute 14631 Re-surfacing schemes in Wellington: Email from Dennis Quick of Somerset Highways about footway schemes proposed for Wellington (enclosed: for information).
(g) Minute 14628 Dog Warden Services in Wellington: Letter from Taunton DBC about changes to dog wardens services (enclosed: for information)
6. MATTERS ARISING FROM MINUTES (continued)
(h) Minute 14598 (4th February meeting): Letter from Network Rail about site meeting with councillors held on 14th March (enclosed) and to report that emergency number to report any problems at crossing is 01793 515428 which is in Network Rail’s control office at Swindon and which is manned 24 hours 365 days a year (for information)
(i) Minute 14557 Cades Farm: Email from Taunton DBC planning manager John Hamer about the Cades Farm roundabout (enclosed: for information)
(j) Minute 14376 (6th August meeting) Reminiscence Learning grant: Letter from Fiona Mahoney, Chief Executive of Reminiscence Learning about its Community Activity Angel Project. The council agreed to grant £500 for the project at its August meeting on condition the full target for the project was reached (enclosed: for information). (See accounts for payment for cheque for £500).

7. CORRESPONDENCE:
(a) Notification from Taunton DBC of a tree preservation order at 11 High Path, Wellington (for information)
(b) Letter from Somerset Highways about a temporary footpath closure from the Three Cups to Bulford from 25th March. The work is expected to last for three weeks (not enclosed: for information)
(c) Letter from Taunton DBC about a potentially hazardous Poplar tree in Foxdown Terrace (enclosed: for information)
(d) Letter from Taunton DBC asking for help to collect information for a housing needs survey as part of the strategic housing market assessment and consultation (enclosed: for information)
(e) Letter from Taunton DBC about an enforcement notice issued at 15 Oakfield park, Wellington (for information)
(f) Letter from Somerset CC about the HGV pinch point consultation (enclosed: for information)
(g) Letter from Taunton DBC about the parish play area grant scheme (enclosed: for information)

8. WELLINGTON ECONOMIC PARTNERSHIP
To receive a report from the assistant to the clerk, Mrs J. Thorne on the Wellington Economic Partnership meeting held on 31st March 2008 (to follow). To consider whether to make any recommendations or suggestions for the agenda for the next WEP meeting on 22nd May 2008.
9. TO REPORT PLANNING DECISIONS OF TAUNTON DBC AND SOMERSET COUNTY COUNCIL (List will be published on supplementary agenda on 7th April 2008)

10. COUNCIL INCOME AND EXPENDITURE TO END OF MARCH 2008 (enclosed)
11. ACCOUNTS FOR PAYMENT (List will be published on supplementary agenda on 7th April 2008)

12. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE CHAIRMAN

IN COMMITTEE ITEM
The council will be asked to pass the following resolution: “That in view of the special/confidential nature of the business about to be transacted, it is advisable in the public interest that the press and/or the public be temporarily excluded and they are instructed to withdraw.”

13. To consider arrangements for the clerk’s retirement.

14. To consider report from chairman on re-grading of assistant to the clerk.

Wellington Town Council planning agenda April 2008

The APRIL PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY, 7TH APRIL 2008 at 6pm. Mr John Hamer, Taunton Deane Borough Council’s planning officer, will be in attendance.


Tony Brown
Town clerk
AGENDA


1. APOLOGIES

1B. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

2. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:
(a) Erection of first floor extension at 8 Martins Close, Wellington (43/2008/024: Planning officer recommends approval of amended application, report enclosed. Letter of objection from neighbours Mr B. Gill and Mr M. Sanders on grounds of overlooking and loss of privacy, letter enclosed)

3. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:
(a) Siting of covered seated accommodation for 100 spectators, additional standing accommodation, provision of pitch perimeter barrier on three sides, provision of portable trainers’ boxes, upgraded power supply for floodlights with improved floodlighting, improved access for disabled spectators with provision of refreshment facilities, Wellington Playing Field, North Street, Wellington (43/2008/027: Planning officer’s initial comments: Assess impact on visual and residential amenity and road safety. Taunton DBC neighbour comments form from H H McFaul raising concerns enclosed.)
(b) Erection of one condenser at rear of building at 63 High Street, Wellington (43/2008/029: Planning officer’s initial comments: Assess impact on the character of the building and on visual and residential amenity. Design and access statement by applicants is enclosed)
(c) Display of externally illuminated fascia sign and externally illuminated projecting sign, 63 High Street, Wellington (43/2008/028A: Planning officer’s initial comments: Assess impact on character and appearance of the building and conservation area)
(d) Erection of a bungalow on land to the south of Furzelands, 104 Mantle Street, Wellington (43/2008/039: Planning officer’s initial assessment: Will need to assess impact on character of the area. Letter and design and access statement by applicants are enclosed)


PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 7TH APRIL 2008