Wellington Town Council meeting August 2008

A meeting of Wellington Town Council is to be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 4 August 2008 at 7pm.

Greg Dyke
Town Clerk

AGENDA

1. APOLOGIES

2. MINUTES
To confirm the minutes of the meetings of the Council held on 7 July 2008 (copies attached)

3. TOWN MAYOR’S ANNOUNCEMENTS.

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. GRANT APPLICATIONS:

(a) WELLINGTON SPORTS FEDERATION
Application for grant of £400 from the Wellington Sports Federation to pay for insurance cover for its Sports Spectacular to be held on 25 August 2008
(Grant application and supporting information attached for decision)

(b) WELLINGTON CARNIVAL COMMITTEE
Application for grant of £800 from the Wellington Carnival Committee for providing barriers and signs for the 2008 Carnival.
(Grant application and supporting information attached for decision)

7. MATTERS ARISING FROM THE MINUTES
(a) Taunton and District Citizens Advice Bureau
Note of a meeting between Councillors Jackie Govier, Vivienne Stock-Williams and Liz Fothergill of the CAB regarding the possible provision of an enhanced service in Wellington. Attached for information. (Minute 14755 – 2 June 2008)
(b) Dog Warden Service in Wellington. Email from the Environmental Health Section at Taunton Deane Borough Council regarding the possible provision of an increased Dog Warden service. Attached for decision (Minute 14680 – 7 April 2008)
(c) Thinking Big For Wellington. To review the current situation following the sale of Somerfield Stores to Coop and the reported progress regarding the establishment of a new Medical Centre in Wellington (Minute 14773 – 2 June 2008)
(d) Youth Council (Minute 14785 – 7 July 2008). Report enclosed.
(e) Wellington Scout Group. Email from Steve Altria, Group Scout Leader 1st Wellington Scout Group updating the Council since the award of a grant made in March 2007. Attached for information.

8. CORRESPONDENCE
(a) Free Training for Voluntary and Community Organisations
(enclosed for information/decision)
(b)Tree Preservation Order on ash tree in the front garden at 1 Shute Row, Wellington. (enclosed for information/representations)
(c) Temporary Road Closure, Exeter Road and Mantle Street, Wellington for 3 days starting from 18 August 2008.

9. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
To consider recommendations and note action taken.

(a) Minutes of Footpaths Committee held on 1 July 2008 (attached)
(b) Minutes of Allotments Committee held on 9 July 2008 (attached)
(c) Minutes of Community Safety Committee held on 17 July 2008 (attached)
(d) Wellington Economic Partnership – Councillor Mitton to report following a meeting held on 28 July 2008.

10. SWITCHING ON OF CHRISTMAS LIGHTS 2008
To consider arrangements for the switching on of the Christmas Lights for 2008.

11. BMX TRACK
Councillor Mitton to raise.

12. RISKY PLAY AREA
Councillor Mitton to raise

13. PROMOTING WELLINGTON TOWN COUNCIL
The Town Mayor (Councillor Critchard) to raise

14. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Application to fell one poplar tree at Wellington School Playing Fields (adjacent to SwainsLane) (43/2008/054T)
(Note: This decision was taken following a site meeting with Wellington Town Councillors. The conditions imposed include the planting of a replacement tree within two months, amending the TPO to include the new tree and also the Wellingtonia currently adjacent to the polar tree)
(b) Reduction in height of existing fence by 300mm, 32 Seymour Street, Wellington (43/2008/059)
(c) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041)
(d) Erection of two storey extension to north west elevation and conservatory to south west elevation 36 Crosslands, Wellington (43/2008/062)
(e) Erection of single storey extension to south elevation at 1 Millstream Gardens, Wellington (43/2008/067)
(f) Erection of two storey extension to rear of 5 Lower Westford, Wellington (43/2008/069)
(g) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064)
(h) Erection of one 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(i) Erection of two storey side extension with the construction of 2 dormer windows at 48 Richards Close, Wellington (43/2008/079)

PERMISSION REFUSED FOR THE FOLLOWING APPLICATION:
(a) Erection of a two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066);
(b) Application to fell one ash tree within Wellington Conservation Area at 1 Shute Row, South Street, Wellington (43/2008/084T)
(c) Retention of removal of pier and part removal of wall and erection of lower height wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB)

15. COUNCIL PAYMENTS AND RECEIPTS - Report attached

16. ACCOUNTS FOR PAYMENT
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00

NOTE:
The following newsletters and reports have been received:
Community Council Social Accounts Summary
THATCH
Additional copy of the Local Development Framework for Councillors making delegated decisions.
Avon and Somerset Police Summary Policing Plan 2008 -11
Heart of Somerset Events August 2008
The Playing Field – Somerset Playing Field Association Newsletter

Wellington Town Council planning meeting August 2008

The PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 4 August 2008 at 6pm. John Hamer, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

2. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

3. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Erection of 2.13m timber fence to boundary of 2 Homefield, Wellington (43/2008/077) The Planning Officer’s report recommending refusal is attached.

(b) Display of non illuminated aluminium projecting sign with vinyl lettering and logos applied to both sides at 1 Station Road, Wellington (43/2008/085A) The Planning Officer’s report recommending approval is attached.

4. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Change of use of part of first floor living accommodation to recording studio 14 - 18 North Street, Wellington (43/2008/049). This application had previously been deferred pending receipt of the Environmental Health Officer’s observations. Planning Officer’s initial comments: Assess impact on residential amenity. A letter of objection has been received from the occupants of 8 North Street (attached)
(b) Erection of wall to car park at Mount Veterinary Hospital, 21 High Street, Wellington (43/2008/058LB) Planning Officer’s initial comments: Heritage statement required. Existing and proposed plans required. Full and proper existing and proposed elevations required.
(c) Erection of 4 bedroom dwelling at Hill View, Buckwell, Wellington (43/2008/073)
(d) Erection of agricultural building at Chelston House Farm, Chelston, Wellington (43/2008/075) Planning Officer’s initial comments: Assess impact on visual amenity.
(e) Display of non illuminated fascia sign, non illuminated projecting sign and vinyl logo to window at 7A High Street, Wellington (43/2008/078A) Planning Officer’s initial comments: Assess impact on the character of the building and on visual amenity.
(f) Change of use from A1 Retail Shop to A3 Café, 9 South Street, Wellington (43/2008/087) Planning Officers initial comments: Assess proposal with regard to TDLP policy.
(g) Re-slating of roof with Cambourne slates and replacement of 4 windows with sash windows at 14 Fore Street, Wellington (43/2008/088) Planning Officer’s initial comments: Assess impact on the character and appearance of the listed building.
(h) Erection of a pair of semi detached dwellings on land adjoining 8 Burgage, Wellington (amended scheme to previous permission 43/2006/159) (43/2008/090). Planning Officer’s initial comments: Need to assess visual impacts compared to previous permission. A letter of objection has been received, copy attached.
(i) Application to fell one Wellingtonia tree included in Taunton Deane Borough (no. 1) Tree Preservation Order 1975 at 5 Oldway Park, Wellington (TD 54) Planning Officer’s initial comments: The application will be assessed on site and on the basis of supporting evidence provided. An objection to this proposal has been received (attached)
(j) Application to carry out management works to one Wellingtonia tree included in Taunton Deane Borough (Wellington No 1) Tree Preservation Order 1983 at Priory Court, Priory Gardens, Wellington (TD295) Planning Officer’s initial comments: The application will be assessed on site.
(k) Residential development consisting of 50 Units with associated garages, parking courtyards, roads and footpaths at Cades Farm, Wellington – AMENDED APPLICATION (43/2008/068)

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 4 AUGUST2008

WELLINGTON TOWN COUNCIL
FINANCE COMMITTEE – 4 AUGUST 2008 5.15p.m.

AGENDA

1. JUNE BANK RECONCILIATION (below)

2. GRANT APPLICATIONS
(a)WELLINGTON SPORTS FEDERATION (Item 7(a) on the main agenda)
(b)WELLINGTON CARNIVAL COMMITTEE (Item 7(b) on the main agenda)

3. ACCOUNTS FOR PAYMENT (item 17on main agenda)
(a) BT £306.87
(b) EDF Energy £11.83
(c) Taunton Deane Community Transport Ltd £180
(d) Hinewood Cleaning Services £64.00
(e) Judith Goss Florists – Flowers for war graves £30.00
(f) Somerset Association of Local Councils – charges in respect of training event regarding CiLCA £130
(g) Viking Direct for office supplies and stationery £137.19
(h) EDF Energy £163.38
(i) Travelling expenses to the Town Clerk (Greg Dyke for attendance at 3 courses at Edington and Taunton. A total of 166 miles @ 40p per mile)) £66.40.
(j) Travelling expenses to the assistant clerk J Thorne for attending a finance training course in Taunton. A total of 10 miles @ 40p per mile - £4.00

Greg Dyke
Town Clerk

4 August 2008

RECEIPTS AND PAYMENTS RECONCILIATION

Period 1st June to 30th June 2008 £ : p
Balance brought forward at 1st June 2008 £146,249.61
Add cashbook receipts cumulative to 30.6.08 £181,853.14
Total £328,102.75
Less cashbook expenditure cumulative to 30.6.08 £84,722.02
Balance brought forward as 30th June 2008 £243,380.73

These cumulative Funds are represented by:
LloydsTSB Current Account No. 2195145 Statement no: 214 £100,052.97
LloydsTSB deposit A/C No. 7788306 Statement no: 190 £45,117.76
LloydsTSB treasury deposit placed 18.3.08 £100,000.00
Total £245,170.73
Less unpresented cheques £1,790.00
Total £243,380.73
Unpresented cheques
002178 Eight Bells Inn £40
002254 Rosemary Eaton £100
002460 Friends of Wellington Park £1650

Wellington Town Council meeting July 2008

A meeting of Wellington Town Council will be held in the main hall of the United Reformed Church in Fore Street, Wellington, on Monday, 7TH July 2008 at 7pm when it is hoped that you will be able to attend.

Greg Dyke
Town Clerk

AGENDA

1.APOLOGIES

2. MINUTES
To confirm the minutes of the meetings of the Council held on 2 June 2008 (copies attached)

3. TOWN MAYOR’S ANNOUNCEMENTS.

4. POLICE REPORT

5. PUBLIC PARTICIPATION TIME

6. TO RECEIVE A PRESENTATION FROM JEANNIE LILLYWHITE, ASSISTANT HEAD TEACHER, COURT FIELDS SCHOOL, ON THE NEW CURRICULUM AND CHANGES IN EDUCATION

7. TO CONSIDER QUOTES FOR OUTSOURCING THE COUNCIL NEWSLETTER (ENCLOSED: FOR DECISION)

8. GRANT APPLICATION: WELLINGTON TWINNING ASSOCIATION
Application for grant of £500 from the Wellington Twinning Association in connection with a visit to Wellington by adults from Torres Vedras, Portugal. (Grant application and supporting information attached for decision)

9. MATTERS ARISING FROM THE MINUTES

(a) Poole Bench (Minute 14768 – 2 June 2008) -The mystery is solved ! Town Clerk to report
(b) Parking at Buckwell (Minute 14762 – 2 June 2008)
Town Mayor and Town Clerk to report following meetings with Taunton Deane Borough Council and with the Highway Authority
(c) Letter from Taunton and District CAB inviting the Town Council to become a member of the Bureau (enclosed for decision) (Minute No. 14755 – 2 June 2008)
(d) To report confirmation of Tree Preservation Order at 11 High Path, Wellington ( For information - Minute 14759 – 2 June 2008)
(e) Public Call Boxes. To report that following receipt of figures which indicated regular useage of local call boxes a stronger objection to their closure has been lodged on behalf of the Council (Minute 14763 – 2 June 2008)
(f) Wellington and District Oral History Group. Letter from the Group thanking the Council for its grant (For information – Minute 14666 – 7 April 2008)
(g) Flooding at Improvement Place, Wellington. To report the outcome of a meeting between representatives of the Town Council, Wellington School and the Highway Authority (Minute 14757 – 2 June 2008)
(h) Additional Highway Lighting at Clifford Terrace, Wellington (For decision – Minute 13707 – 6 March 2006)

10. CORRESPONDENCE
(a) Traffic Regulation Order, West Buckland Road, Wellington (enclosed for information)
(b) Letter from Somerset County Council regarding the Somerset Local Initiatives Budget for Somerset County Councillors. This is a scheme which provides an allocation of £15,000 “to help deliver projects to benefit local communities within their areas”. The full Information Pack is available to Councillors on request.
(c) email from the Blackdown Hills Local Products Strategy Co-ordinator informing the Council that a bid for funding has been submitted to the Regional Development Agency.
(d) Letter from Wellington Sports Federation asking if the Town Council would like to be involved in its Summer Spectacular 2008 (enclosed for decision)
(e) Letter from TDBC asking if the Council would like any of its yellow Leisure Noticeboards (enclosed for decision)

11. REPORTS BACK FROM COMMITTEES, SUB GROUPS AND OUTSIDE BODIES
To consider recommendations and note action taken.

(a) Minutes of Community Safety Committee held on 11 June 2008 (attached)
(b Minutes of Staffing and Training Committee held on 16 June 2008 (attached)
(c) Minutes of Emergency Committee held on 17 June 2008 (attached)
(d) Minutes of Monument Steering Group held on 23 June 2008 (attached)
(e) Minutes of Allotments Committee held on 24 June 2008 (attached)
(f)To note that a meeting of the Environment Committee had been cancelled due to insufficient business to transact at the present.
(g) To note that a meeting of the Footpaths Committee took place on 1 July 2008 (The minutes of that meeting will be circulated at the next meeting of the Council)
(h) Local Strategic Partnership – Councillor Mitton to report
(i)Somerset Association of Local Councils – Councillor Mitton to report
(j) Wellington Economic Partnership – Councillor Mitton to report
(k) Wellington Community Association – There is still a vacancy for a Town Council representative to serve on this Association
(l) Market and Coastal Towns Initiative – Update on the MCTI plan. Councillor Mitton to report
(m) Wellington Food Event

12. POWER OF WELL BEING
To receive the report of the Town Clerk (attached)

14. TO REPORT PLANNING DECISIONS OF TAUNTON DEANE BOROUGH COUNCIL

PERMISSION GRANTED FOR THE FOLLOWING APPLICATIONS:
(a) Retention of boundary wall to north west boundary at The Salvation Army, Scotts Lane, Wellington (43/2008/065)
(b) Installation of submersible foul sewage pumping station, erection of control panel kiosk and formation of access track on land to the north of Chelston House Farm, Wellington (43/2008/063)
(c) Erection of industrial unit, Ryelands Farm Industrial Estate, Bagley Road, Rockwell Green, Wellington (43/2008/044)
(d) Erection of replacement double garage at the Coach House, South Street, Wellington (43/2008/038)
(e) Change of use of ground floor retail use to dog grooming parlour and ancillary pet supplies 20 Howard Road, Wellington (43/2008/048)
(f) Management Work to one prunus tree included in a TPO at Wellington House, Longforth Road, Wellington (43/2008/070T)
(g) Extension of wall into front garden and replacement of wooden fencing at 41 Warren Street, Rockwell Green, Wellington (43/2008/045)
(h)Conversion of buildings and erection of new buildings to provide 223 dwellings and a number of commercial units Tonedale Business Park, Tonedale Mill, Milverton Road, Wellington (43/2007/093LB and 43/2007/092)
(i) Residential development to provide 51 dwellings at Cades Farm, Taunton Road, Wellington (43/2007/171)
(j) Erection of conservatory to southwest elevation at 14 Quantock Road, Wellington (43/2008/051)

PERMISSION REFUSED FOR THE FOLLOWING APPLICATIONS:
(a) Erection of dwelling adjacent to 10 Blackberry Court, Wellingtonb (43/2008/047)
(b) Erection of 14 Apartments (Block E) land to the rear of Fore Street and North Street, Wellington (43/2007/184)
(c) Erection of 24 apartments (Blocks A & B) land to the rear of Fore Street and North Street, Wellington (43/2007/185)
(d) Erection of 40 apartments (Blocks C & D ) land to the rear of Fore Street and North Street, Wellington (43/2007/187)

THE FOLLOWING APPLICATIONS HAVE BEEN WITHDRAWN:
(a) Erection of extension and raising of roof to form loft conversion, 3 Oldway Park, Wellington (43/2008/055)
(b) Construction of 5 flats with pedestrian access only at 12 High Street, Wellington (43/2008/061)

15. COUNCIL PAYMENTS AND RECEIPTS - Report attached

16. ACCOUNTS FOR PAYMENT
(a) House of Flags – for designing and providing “pop up” banner £362. 09
(b) St John’s Church of England Primary School for Crossing Patrol Spring Term £221. 88
(c) Taunton and District CAB – previously authorised grant £1,130
(d) Viking Direct for office supplies £115.61
(e) Taunton Deane Borough Council – Rental of offices July to September 2008 £250
(f) Taunton Deane Community Transport Ltd £120
(g)Hinewood Cleaning Services £64.00
(h) Deane DLO for erection of CCTV camera £54.05
(i) Konica Minolta Photocopier rental £272.20
(j) Powells Workwear and Safety for high visibility vests £35.26
(k) Councillor Critchard – mileage for Mayoral duties £35.20

17. ANY URGENT MATTER WHICH MAY BE RAISED WITH THE PERMISSION OF THE TOWN MAYOR

NOTE:
The following newsletters and reports have been received:
Community Council for Somerset Annual Review
Heart of Somerset Events July 2008
Clerks and Councils DirectCountryside Voice

Wellington Town Council planning meeting July 2008

The July PLANNING meeting of Wellington Town Council will be held in the United Reformed Church Hall in Fore Street, Wellington, on MONDAY 7 JULY 2008 at 6pm. Mr Matthew Bale, Taunton Deane Borough Council’s Planning Officer, will be in attendance.

Greg Dyke
Town Clerk
AGENDA

1. APOLOGIES

2. DECLARATION OF INTERESTS
To receive declarations of personal or prejudicial interests, in accordance with the Code of Conduct.

3. APPLICATIONS TO BE DETERMINED BY TOWN COUNCIL:

(a) Erection of single storey extension to north elevation at 31 Queens Road, Wellington (43/2008/041). There is one letter of objection from neighbour D Parish with concerns about loss of light, the height of the extension, and suggestions for amending the plans. There is also a planning officer’s report recommending approval (both enclosed).

(b) Erection of two and single storey extension to the front of 78 Sylvan Road, Wellington (43/2008/066). There are no letters of objection but the planning officer is recommending refusal on the grounds that it is out of character, detrimental to the street scene, and is overdevelopment (enclosed).

4. TO CONSIDER WHAT COMMENTS TO MAKE ON THE FOLLOWING APPLICATIONS WHICH WILL BE DETERMINED BY TAUNTON DEANE BOROUGH COUNCIL:

(a) Change of use from residential dwelling to osteopathic/complementary health practice at 13 Mantle Street, Wellington (43/2008/064). Letter from applicant (enclosed). Planning officer’s initial comments: Environmental Health officer’s views sought. Assess any impact on residential amenity and highway implications. (This application was deferred from the last planning meeting pending the Environmental Health officer’s report).
(b) Demolition and reinstatement like for like of the south western and north eastern walls to Block E, Tonedale Business park, Tonedale Mill, Milverton Road, Wellington (43/2008/072LB). (This application was deferred from the last planning meeting)

Please note the planning application for 14-18 North Street, Mama Stone’s Recording Studio (43/2008/049) has been deferred again because the Environmental Health officer’s report is still awaited.

PLEASE NOTE: COPIES OF ALL PLANNING APPLICATIONS TO BE DETERMINED AND CONSIDERED BY THE TOWN COUNCIL WILL BE ON DISPLAY IN THE UNITED REFORMED CHURCH HALL FROM 5.50PM ONWARDS ON MONDAY 7 JULY 2008